Administrative Assistant & Data Support Coordinator

Community Action Agencies; Battle Creek (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

Community Action Agency South Central Michigan is seeking an Administrative Assistant to support HS/EHS/GSRP programs with clerical tasks, data entry, and front-desk duties. The role requires attention to detail and ability to manage multiple tasks in a busy office.

Responsibilities include data entry in the ChildPlus system, scheduling, mail distribution, report preparation, and maintaining confidentiality.

Qualifications

• High school diploma or GED; 1-2 years of college or technical education.
• Experience in clerical or office assistance, data entry, or records management.
• Knowledge of Word and Excel; familiarity with Outlook and PowerPoint.
• ChildPlus experience preferred.

Responsibilities

• Assist in recruiting children and families to HS/EHS/GSRP programs.
• Enter program data including applications, enrollment, health, and participant information.
• Enter, proofread, lay out, and edit materials for accuracy and format.
• Collect and summarize data to support attendance and donations.
• Provide administrative support to GED program as needed.
• Assist in monitoring participants in sessions.
• Produce reports as directed by Center Manager.
• Greet visitors and route requests to appropriate staff.
• Maintain confidentiality of client and agency information.
• Interviews potential employee candidates.
• Assist in the classroom as needed.
• Assist with scheduling of staff.
• Comply with program and Agency policies.
• Perform other duties as assigned.
• Compliance with Agency’s Mission, Vision and Culture Statements.

Skills

Organizational skills

Interpersonal skills

Work under pressure

Computer skills

Phone system

Punctuality

Education

High school diploma or GED

1-2 years college/technical training

Tools

MS Word

MS Excel

Outlook

PowerPoint

ChildPlus

Job description

Community Action Agency South Central Michigan is seeking an Administrative Assistant to support HS/EHS/GSRP programs with clerical tasks, data entry, and front-desk duties. The role requires attention to detail and ability to manage multiple tasks in a busy office.

Responsibilities include data entry in the ChildPlus system, scheduling, mail distribution, report preparation, and maintaining confidentiality.