Administrative Assistant – Data Entry

Access Systems, Inc.; Des Moines (IA); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Paid holidays

Paid time off

Job summary

Access Systems, Inc. is seeking an Administrative Assistant to support our sales team onsite in Waukee, IA. You will prepare sales contracts, review documentation, and coordinate with leasing partners to keep our sales process moving.

The ideal candidate is organized, detail-oriented, and able to produce accurate work while handling multiple tasks in a fast-paced environment. Proficiency with Word, Excel, and Outlook is expected, along with strong communication skills.

Qualifications

• Strong organizational skills and attention to detail.
• Experience with contracts and documentation review.
• Proficient in Microsoft Office applications.

Responsibilities

• Prepare and process sales contracts and documentation for IT and copier sales teams.
• Enter, review, and verify information to ensure contracts are accurate and complete.
• Work with leasing partners to request rates, confirm terms, and obtain approvals.
• Communicate with sales representatives and leasing providers to answer questions and resolve discrepancies.
• Track outstanding documentation and follow up to keep contracts moving through the process.
• Maintain organized records and follow established procedures.

Skills

Administrative support

Contract processing

Microsoft Office

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Type: Full-Time

Job Location: Onsite - Waukee, IA

Hours: Monday-Friday, 8AM-5PM

Access Systems is hiring an Administrative Assistant to support our sales team. In this role, you'll earn up to $21/hour while helping keep our sales process moving by preparing contracts, reviewing documentation, and coordinating with leasing partners.

We're looking for someone who is organized, detail-oriented, and takes pride in producing accurate work.

Why Build Your Career at Access?

• Play an important role in supporting our sales teams
• Gain experience with business operations, contracts, and sales processes
• Work with a team that values collaboration and communication
• Receive ongoing training and professional development
• Medical, dental, and vision insurance
• Receive a 401(k) match, paid holidays, and paid time off
• Participate in company events, team activities, and volunteer opportunities

What You'll Do

• Prepare and process sales contracts and documentation for our IT and copier sales teams
• Enter, review, and verify information to ensure contracts are accurate and complete
• Work with leasing partners to request rates, confirm terms, and obtain approvals
• Communicate with sales representatives and leasing providers to answer questions and resolve discrepancies
• Track outstanding documentation and follow up to keep contracts moving through the process
• Maintain organized records and follow established procedures

You Could Be a Strong Fit If You

• Are detail-oriented and take pride in producing accurate work
• Enjoy working with numbers, documents, and organized processes
• Feel comfortable using Microsoft Office, especially Word, Excel, and Outlook
• Can manage multiple tasks and meet deadlines without sacrificing accuracy
• Communicate clearly and professionally with others
• Are comfortable with repetitive tasks that require consistency and attention to detail
• Take initiative when something is missing or needs clarification
• Are dependable, organized, and willing to learn new systems and processes

At Access, we prioritize what matters most to your career: stability, a fast-paced environment, constant learning, and a driven team focused on success. As a consistent Top Workplace with an employee-centric culture, we genuinely care about our people and provide transparent leadership with a growth-oriented vision. Join our Midwest-based company, founded in 1986, which has evolved into one of the largest independent technology dealers, offering the resources and rewards of a larger organization while maintaining the close-knit feel of a smaller company. Our culture fosters a perfect blend of ambition and playfulness, empowering our team members to achieve personal and professional growth while enjoying the journey. With competitive salaries, comprehensive benefits, a matching 401K retirement savings plan, continuous training opportunities, and clear paths for career advancement, Access Systems is the right fit for your career aspirations.