Administrative Assistant - DAC

PFW-ETCS; Fort Wayne (IN); On-site; USD 23,000 - 25,000; Full time

Benefits offered by this job

Free tuition through Purdue University

Fee remission for Purdue degree

Insurance starts on first day

Generous PTO

Job summary

Purdue University Fort Wayne is seeking a full-time on-site Administrative Assistant to support the Disability Access Center and the Office of Student Conduct & CARE. The role handles frontline inquiries, manages calendars, coordinates communications, and assists with data entry and testing accommodations.

The ideal candidate will have a high school diploma or GED, at least two years of clerical experience, and strong Microsoft Office skills.

Qualifications

• High School Diploma or GED.
• 2 years in clerical or administrative support.
• Excellent customer service to a diverse campus.
• Effective written and verbal communication.
• Ability to manage multiple priorities.
• Experience with scheduling and calendars.
• Knowledge of confidentiality and data handling.

Responsibilities

• Serve as primary contact for the Disability Access Center and Office of Student Conduct & CARE by managing phone calls, shared email inboxes, postal mail, office visitors, appointment scheduling, and referrals to appropriate staff or campus resources.
• Provide administrative support for daily office operations, including maintaining student and faculty communications, organizing records, scheduling meetings, making copies, assisting with student programming, and supporting efficient workflow across assigned areas.
• Assist with the management of the Accommodation Information Management system, including maintaining student records, running reports, organizing and entering data, reviewing and scheduling accommodated testing requests, responding to accommodation-related inquiries, and scheduling Welcome Meetings to support the interactive process.
• Maintain and update department websites, digital forms, registrations, and surveys for the Disability Access Center and the Office of Student Conduct & CARE.
• Provide conduct background checks under strict guidelines and maintain appropriate confidentiality in all records, communications, and office processes.
• Other duties as assigned.

Skills

Customer service

Microsoft Office

Communication skills

Data entry

Education

High School Diploma or GED

Tools

Accommodation Information Management system

Job description

Purdue University Fort Wayne

We are currently seeking a full-time and onsite Administrative Assistant in our Office of Student Conduct & CARE & Disability Access Center. The Administrative Assistant provides shared administrative and operational support for the Disability Access Center and the Office of Student Conduct & CARE. The hourly wage for this position is $16.43 - $18.39/hr., dependent upon experience.

Responsibilities

• Serve as a primary point of contact for the Disability Access Center and Office of Student Conduct & CARE by managing phone calls, shared email inboxes, postal mail, office visitors, appointment scheduling, and referrals to appropriate staff or campus resources.
• Provide administrative support for daily office operations, including maintaining student and faculty communications, organizing records, scheduling meetings, making copies, assisting with student programming, and supporting efficient workflow across assigned areas.
• Assist with the management of the Accommodation Information Management system, including maintaining student records, running reports, organizing and entering data, reviewing and scheduling accommodated testing requests, responding to accommodation-related inquiries, and scheduling Welcome Meetings to support the interactive process.
• Maintain and update department websites, digital forms, registrations, and surveys for the Disability Access Center and the Office of Student Conduct & CARE.
• Provide conduct background checks under strict guidelines and maintain appropriate confidentiality in all records, communications, and office processes.
• Other duties as assigned.

Required Qualifications

• A High School Diploma or GED.
• 2 years of in clerical or administrative support role.
• Provide exceptional customer service to a robust and diverse campus community.
• Communicate effectively in writing and verbally through email, phone, and in-person interactions.
• Manage competing priorities with frequent interruptions while troubleshooting issues as needed.
• Ability to manage office schedules and calendars to ensure timely assistance to the campus community.
• Knowledge of federal and state laws that support an accessible higher education experience for disabled students. Strong attention to detail.
• Ability to follow and maintain an organizational structure that supports efficient office operations.
• Strong understanding of handling confidential information and maintain confidentiality at all times.
• High level of knowledge with Microsoft Office Suite and databases, and be willing to learn and use new software technology in daily office operations.

Benefits

• Free tuition through Purdue University Global.
• Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
• Insurance starts on first day of employment.
• Generous Paid Time Off – additional PTO in December during winter recess.
• Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information

• Purdue will not sponsor employment authorization for this position.
• Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
• A background check and misconduct screen will be required for employment in this position.

Purdue Fort Wayne is an EEO/EA employer.

FLSA Status

Non-Exempt