Administrative Assistant

PFW-ETCS; Fort Wayne (IN); On-site; USD 19,000 - 26,000; Full time

Benefits offered by this job

Free tuition through Purdue University

Fee remission for Purdue degree for自己,

Insurance starts on first day of EMPLO

Generous Paid Time Off

Job summary

Purdue University Fort Wayne is seeking a full-time, onsite Administrative Assistant for TRIO Student Support Services. The role provides clerical and organizational support for federally funded TRIO programs, aiding participants to succeed in college and beyond.

The hourly pay is $16.25. Responsibilities include managing financial transactions, assisting with budgets and audits, maintaining records, and supporting annual reports.

Qualifications

• High School Diploma or GED required.
• 3 years of related clerical experience.
• Experience maintaining databases and confidential records.
• Proficiency with Microsoft Office and Outlook.
• Ability to coordinate details of planning and events and multi-task.
• Strong organization and communication skills.

Responsibilities

• Process, record, and monitor complex financial transactions for TRIO SSS funds.
• Assist Director in budgeting for renewals and audits.
• Handle financial transactions per federal grants and stipend rules.
• Maintain TRIO participant and student records in databases and files.
• Support annual performance reports and other reports.
• Assist with recruitment and selection of program participants.
• Additional duties as assigned.

Skills

Microsoft Office

Outlook

Discretion & confidentiality

Strong communication

Multi-tasking

Education

High School Diploma or GED

Tools

DocuSign

Ariba

Student information systems

Job description

Purdue University Fort Wayne

We are currently seeking a full-time and onsite Administrative Assistant in our TRIO Student Support Services division. The Administrative Assistant to the TRIO Student Support Services program provides clerical and organizational support for the federally funded TRIO program which are designed to provide opportunities for participants to succeed in their college performance and ultimately in their post bachelor degree pursuits. The hourly pay is $16.25.

Responsibilities

• Process, record, and monitor complex financial transactions related to the expenditures of TRIO SSS’s federal grants and discretionary funds.
• Assist the Director in constructing budgets for TRIO renewed grant applications and prepare for audits conducted by the Department of Education.
• Perform financial transactions using knowledge of federal grants and regulations, especially in regards to stipends given to students.
• Process all fiscal aspects in a timely manner and have strong and efficient skills in Microsoft Office, project database, and Purdue Fort Wayne programs for processing financial transactions such as DocuSign and Ariba.
• Maintain all TRIO participant files in the program's database as well as hard copy files.
• Manage and ensure the accuracy of student records, including personal, academic, and participation (i.e., staff/student contact, attendance etc.) information.
• Support the accurate and timely completion of Student Support Services’ Annual Performance Report and other Federal, State, or Purdue Fort Wayne reports.
• Assist TRIO staff with preparation for the recruitment and selection of program participants.
• This includes but not limited to collecting paper work and scheduling meetings with students.
• Other duties as assigned.

Required Qualifications

• A High School Diploma or GED.
• 3 years of related clerical experience.
• Demonstrated knowledge of maintaining an information database and complex records.
• Ability to comply with university, financial, and programmatic policies and procedures.
• Demonstrated ability to handle confidential and sensitive documents.
• Ability to work independently, display strong decision-making, excellent organization skills, and ability to multi-task and prioritize requests.
• Excellent verbal and written communication skills, and ability to work with a diverse group of people.
• Proficiency in Microsoft Office and Outlook.
• Ability to coordinate details of planning and implementing special events and activities required.
• Must be able to maintain accurate financial records.

Preferred Qualifications

• Experience working with budgets and financial reports.
• Familiarity with student information systems.
• Experience in TRIO or other academic support programs that focuses on first-generation and/or low-income students.

Benefits

• Free tuition through Purdue University Global.
• Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
• Insurance starts on first day of employment.
• Generous Paid Time Off – additional PTO in December during winter recess.
• Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information

• Purdue will not sponsor employment authorization for this position.
• Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
• A background check and misconduct screen will be required for employment in this position.

Purdue Fort Wayne is an EEO/AA employer.

FLSA Status

Non-Exempt