Administrative assistant

Fcbcboise; Boise (ID); On-site; USD 19,000 - 30,000; Part time

Job summary

FCBC Boise is seeking a Part-Time Administrative Assistant (35 hours/week, M-Th) to support daily church operations. You will be the first contact for members and guests, staff calendar coordinator, and backbone for ministries and volunteers.

The role emphasizes warmth, organization, and discretion as you assist the Lead Pastor and ministry teams in worship, outreach, and family care across Treasure Valley communities.

Qualifications

• 2+ years of administrative, office management, or related experience.
• Experience with church management software (Planning Center is a plus).
• Familiarity with Ministry Safe or similar volunteer screening platforms preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to manage multiple priorities.

Responsibilities

• Calendar & Scheduling: maintain church-wide calendar; coordinate room reservations and events; communicate updates to staff and congregation.
• Membership Database: manage membership and contact records; process updates and life events; generate reports.
• Office Management: greet visitors, answer phones, manage mail, ensure welcoming reception, oversee volunteers at front desk.
• Executive Assistant: support Lead Pastor with schedules, communications, meetings, agendas, and confidential materials.
• Volunteer Screening: administer background checks and training compliance; track status and maintain records.
• Stewardship & Administration: develop and track ministry budget; report outcomes and partnerships; ensure fiscal responsibility.

Skills

Administrative experience

Office software proficiency

Church management software

Volunteer screening knowledge

Strong communication

Organizational skills

Team player

Self-motivated

Tools

Planning Center

Job description

Part-Time (35 Hours/Week, M-Th) • Reports to: Lead Pastor

FCBC is a growing Bible-teaching church located in Boise, Idaho, serving families across the Treasure Valley including Meridian, Eagle, Kuna, and surrounding communities. Our mission is to glorify God by pointing the affections of all peoples to the all-satisfying person of Jesus Christ. We are committed to biblical preaching, discipleship, gospel-centered community, and equipping the next generation to know and follow Christ.

position overview

The Administrative Assistant serves as a vital support to the daily operations and ministry life of the church. This role requires a servant-hearted individual who is organized, hospitable, and committed to helping the church run smoothly so that ministry can thrive. The Administrative Assistant is often the first point of contact for members, guests, and the broader community, making warmth, professionalism, and a genuine love for people essential qualities for this role.

The Administrative Assistant plays a foundational role in the health and effectiveness of the church. By keeping operations organized, welcoming people well, and ensuring that volunteers and children are cared for safely, this role creates the conditions for ministry to flourish. The work done in this position — though often behind the scenes — directly supports the church's calling to make disciples, serve families, and love its community well.

Personal characteristics

• A growing, authentic relationship with Jesus Christ and a desire to follow Him in every area of life
• Alignment with the beliefs, mission, and values of the church
• A self-starter who takes initiative and follows through with excellence
• Humble, teachable, and open to feedback
• Organized and dependable, with strong attention to detail
• Emotionally mature and able to navigate conflict and sensitive situations with care
• A consistent example of Christlike character in speech, conduct, and lifestyle

key responsibilities

Calendar & Scheduling

• Maintain and manage the church-wide ministry calendar, coordinating room reservations, event scheduling, and avoiding conflicts across ministries
• Communicate calendar updates to staff, ministry leaders, and the congregation as needed
• Assist with logistics planning for recurring and special events

Membership Database

• Oversee and maintain accurate membership and contact records within the church database
• Process updates for new members, transfers, and life events (baptisms, marriages, etc.)
• Generate reports and directories to support pastoral care and ministry outreach efforts

Office Management

• Serve as the welcoming face of the church during office hours, greeting visitors, answering phones, and responding to general inquiries
• Manage incoming and outgoing mail and email correspondence
• Ensure the reception area reflects the hospitality and warmth of the church community
• Oversee, train, and coordinate volunteers for the front desk

Executive Assistant

• Provides high-level administrative support to the Lead Pastor by managing schedules
• Coordinating communications and meetings for the Lead Pastor
• Preparing agendas and materials, tracking follow-up actions, and maintaining organized records
• The role also supports church events and initiatives while protecting the pastor’s priorities and handling sensitive information with discretion

Volunteer Screening

• Administer and oversee the volunteer screening process through Ministry Safe, including background checks and training compliance
• Track screening status for all volunteers and follow up on outstanding requirements
• Maintain confidential records in accordance with church policy and best practices for child and congregant safety

Stewardship & Administration

• Develop and manage the ministry budget with transparency and fiscal responsibility
• Track and report on ministry outcomes, community partnerships, and event effectiveness
• Ensure all financial decisions reflect good stewardship of the resources entrusted to the church

Qualifications

Skills & Experience

• 2+ years of administrative, office management, or related experience preferred
• Proficiency with standard office software (Microsoft Office, Google Workspace, or similar)
• Experience with church management software (Planning Center is a plus
• Familiarity with Ministry Safe or similar volunteer screening platforms preferred
• Strong written and verbal communication skills
• Excellent organizational skills with the ability to manage multiple priorities

Personal Qualities

• Warm, approachable, and genuinely hospitable
• Trustworthy in handling sensitive and confidential information
• A team player who supports staff and ministry leaders with a servant's heart
• Self-motivated and able to work independently with minimal supervision

The Administrative Assistant shall be conservative and balanced in theology and willing to adhere to the principal documents of Faith Community Bible Church (the Mission Statement, Doctrinal Statement, Constitution), as well as regularly attend FCBC.