Church Administrative Assistant

Trinity Child Development Center; Orlando (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Trinity Child Development Center is seeking an Administrative Assistant to support the church office’s daily operations, communications, scheduling, records, and hospitality services. The role serves as a primary contact for staff, members, visitors, vendors, and community guests, handling duties with discretion and warmth.

You will manage calendars, prepare communications, and update digital channels while maintaining alignment with the church mission and values.

Qualifications

• Requires associate degree or higher.
• Administrative or relevant experience preferred.
• Strong communication, proofreading, organizational and time-management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Greet visitors and direct to appropriate staff or ministry area.
• Answer calls, route mail, manage office email, and coordinate deliveries.
• Manage church calendars and meetings; notify staff of changes.
• Prepare, proofread, and distribute church communications and announcements.
• Update digital communications (Facebook, Website, Instagram, etc.).

Skills

Strong communication

Proofreading

Organizational skills

Time management

Discretion and confidentiality

Education

Associate degree or higher

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Administrative Assistant supports the church office's daily operations and ministry by providing professional administrative, communication, scheduling, records, and hospitality services. This position serves as a primary point of contact for staff, members, visitors, ministry leaders, vendors, and community guests, and performs all responsibilities with discretion, accuracy, warmth, and respect for the church's mission.

What You'll Do

Office Administration and Hospitality

• Welcome members, visitors, vendors, and community guests; direct them to the appropriate staff or ministry area.
• Answer and route calls, monitor office email, distribute mail, and coordinate deliveries.
• Other duties as assigned.

Communication and Scheduling

• Manage church calendars and meetings, promptly notifying affected staff and ministry leaders of changes.
• Prepare, proofread, and distribute church communications, including correspondence, announcements, newsletters, bulletins, leader notes, and presentation materials.
• Ability to update digital communications (Facebook, Website, Instagram, etc.).

Core Competencies

• Alignment with church mission and values
• Handle duties in a professional manner.
• Must be dependable

Requirements

• A minimum of an associate degree or higher.
• Administrative or relevant experience preferred.
• Ability to use discretion and sound judgment when handling confidential and sensitive information.
• Church experience preferred.
• Strong communication, proofreading, organizational, and time-management skills, and managing priorities to meet deadlines.
• Interact professionally and compassionately with clergy, staff, members, volunteers, visitors, vendors, and community partners.

Nice To Have

• Office administration and organization
• Professional written and verbal communication
• Customer service and hospitality
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint