Church Administrative Assistant

Alice Bell Baptist Church; Knoxville (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Alice Bell Baptist Church in Knoxville seeks a Church Administrative Assistant to support the church body, leadership, and pastor. The role handles front-office operations, records, scheduling, budgeting, and communications for church activities and events.

Responsibilities include answering calls, managing bulletins, donations, attendance data, payroll support, and social media tasks. The ideal candidate will be organized, discreet, and proficient with church-related software.

Qualifications

• Must be committed to the church’s mission, message, and beliefs.
• Must work at a fast pace and meet weekly deadlines.
• Self-starter with an innovative approach to administration and a keen eye for detail.
• Courteous and considerate to all church members/visitors during times of grief and crises.
• Exercise exceptional judgment when dealing with sensitive and personal issues.
• Must be proficient in bookkeeping.
• Be comfortable with technology and data processing.
• Must be an active, positive member of the church team.
• Must communicate effectively, both verbally and in writing.
• Must be familiar with or willing to learn Church Windows.

Responsibilities

• Answer and screen all incoming calls and route messages.
• Check mail daily and distribute / respond as needed.
• Maintain a clean, organized office.
• Manage the church’s schedule including holidays, pastor duties, events, and rentals.
• Publish church bulletins and events.
• Answer information requests and handle paperwork.
• Enter visitor information into the church database.
• Maintain attendance database.
• Enter weekly giving totals and assist with deposits with the treasurer.
• Oversee staff files and payroll.
• Maintain confidentiality of sensitive information.
• Manage office supplies and inventory.
• Assist with managing church social media accounts.

Skills

Fast-paced

Self-starter

Bookkeeping

Church Windows

Communication skills

Team player

Courteous demeanor

Data processing

Attention to detail

Verbal and written comms

Education

High School Diploma

College Degree preferred

Tools

Church Windows

Job description

Position Overview:

The church administrative assistant serves the church body, its leaders, and it’s pastor by attending to the general running of the church office and assisting with the church’s short- and long-term goals.

Principal Responsibilities:

• Answer and screen all incoming calls, routing them to the appropriate department when available and taking messages as needed
• Check mail daily / Sort and distribute / Respond as needed
• Maintain an orderly office that is clean and organized
• Manage the church’s schedule (accounting for holidays, pastor’s duties, ministry meetings, events, and rentals of the church facilities)
• Maintain and publish the church bulletins and events
• Answer request for information (including any necessary paperwork)
• Enter new visitor information into the church database
• Maintain an up-to-date database for attendance information
• Enter totals for weekly giving, manage deposits into the church’s accounts, and work with church treasurer to manage and maintain financial records
• Oversee church staff/personnel files/payroll
• Maintain confidentiality on all pertinent information gathered for the church
• Manage church/office supplies while keeping track of inventory and purchasing additional supplies as needed
• Assist with managing the church’s social media accounts (including posting, ads, etc.)
• Other requested duties/responsibilities as assigned

Qualifications Required:

• Must be committed to the church’s mission, message, and beliefs
• Needs to be able to work at a fast pace and meet weekly deadlines
• Self-Starter with an innovative approach to administration and a keen eye for detail
• Must be to courteous and considerate to all church members/visitors (especially during times of grief and crises)
• Exercise exceptional judgment in dealing with sensitive and personal issues
• Must be proficient in bookkeeping
• Be comfortable working with technology (old and new) while working with general data processing
• Must be an able, willing, and positive member of the church team
• Must be able to communicate effectively, both verbally and in writing (including digital)
• Must be familiar with or willing to learn Church Windows

Educational Requirement:

High School Diploma Required / College Degree preferred