Administrative Assistant - Corporate Responsibility

Peta; United States; On-site; USD 23,000 - 29,000; Full time

Job summary

PETA is seeking an Administrative Assistant to support the Corporate Responsibility team with essential clerical tasks, research, and documentation. You will assist with internet and database research on companies, industries, histories, policies, and contact information, and help prepare agendas and materials for meetings.

The role requires a minimum of two years of college coursework or two years of office experience, strong Microsoft Office skills (including CoPilot), excellent written and

Qualifications

• Minimum two years of college coursework or two years of office experience.
• Proficiency with Microsoft Office, including CoPilot.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks under tight deadlines.
• Excellent organizational and data entry skills.
• Strong interpersonal skills and ability to communicate across all levels.
• Ability to maintain confidentiality.
• Willingness to accept feedback and advocate for PETA's positions.

Responsibilities

• Assist staff with administrative tasks and research related to corporate responsibility.
• Perform clerical tasks: database management, filing, receipts, and expense reports.
• Maintain and update spreadsheets, databases, contact records, and tracking systems.
• Maintain electronic filing and ensure accurate record retention.
• Coordinate calendars, meetings, calls, and video conferences; prepare agendas.
• Format correspondence, reports, and presentations.
• Support supervisor or President with additional duties.

Skills

Written communication

Verbal communication

Organization

Time management

Research skills

Data entry

Multitasking

Interpersonal skills

Attention to detail

Confidentiality

Adaptability

Education

Two years of college coursework or two years of office experience

Tools

Microsoft Office

CoPilot

Job description

All Jobs > Administrative Assistant - Corporate Responsibility

Primary Responsibilities and Duties:

• Assisting Corporate Responsibility Department staff members with administrative tasks, including internet-based and database research related to companies, industries, organizational structure, histories, corporate policies and practices, and contact information, and other issues relevant to departmental work
• Performing clerical work, including database management, filing, compiling receipts, and submitting expense reports
• Maintaining and updating spreadsheets, databases, contact records, and other tracking systems used to support our work
• Maintaining electronic filing systems and ensuring accurate record retention
• Assisting with managing calendars, scheduling meetings, coordinating calls and video conferences, preparing agendas or meeting materials, tracking action items, and deadlines
• Assisting with the formatting of correspondence, reports, presentations, and other departmental materials
• Performing any other duties assigned by a supervisor, director, or President

Requirements

• Minimum of two years of college coursework or two years of experience in an office setting, or an equivalent combination of education and experience
• Proficiency with Microsoft Office programs, including Microsoft CoPilot
• Proven effective written and verbal communication skills
• Proven ability to handle multiple tasks within strict time constraints, set priorities, and meet deadlines
• Demonstrated excellent organizational skills, data entry experience, and attention to detail
• Demonstrated strong interpersonal skills and ability to communicate across all levels of an organization
• Demonstrated effective research skills
• Proven ability to maintain strict confidentiality at all times
• Willingness to receive and implement feedback
• Support for PETA's philosophy and the ability to professionally advocate for PETA's positions on issues
• Commitment to the objectives of the organization

The hourly pay range for this position is $16.50 - $21.65. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.

A list of benefits available to qualified employees is available here .

Application Deadline:

Applications for this position will be accepted until October 1, 2026.

We may fill this job opening before the deadline if we find a qualified candidate.