Administrative Assistant — Corporate Office Support

Legacy Nursing; Victoria Garden (LA); On-site; USD 40,000 - 54,000; Full time

Job summary

Legacy Nursing is seeking an Administrative Assistant to provide dependable, organized support to the corporate office. The role emphasizes accurate records, accounts payable help, and basic accounting tasks in a fast-paced environment.

You will handle calls, greet visitors, manage documents and data entry, and keep filing systems current while safeguarding confidential information. This full-time position requires strong Microsoft Office skills and professional communication.

Qualifications

• High school diploma or GED required.
• Experience with accounts payable, invoicing, or basic accounting preferred.
• Proficiency with Microsoft Office (Outlook, Word, Excel) required.
• Ability to maintain confidential and sensitive information.
• Strong communication and organizational skills.

Responsibilities

• Answer and direct incoming telephone calls in a professional and courteous manner.
• Greet and assist visitors, vendors, employees, and other individuals entering the corporate office.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Prepare outgoing mail, correspondence, packages, and other materials as needed.
• Assist with accounts payable functions, including collecting, reviewing, organizing, and processing invoices and supporting documentation.
• Assist with basic accounting functions, recordkeeping, data entry, and reconciliation as assigned.
• Provide administrative support to corporate staff and leadership.
• Maintain accurate and organized electronic and paper filing systems.
• Enter, update, and maintain information in company databases, spreadsheets, and other systems.
• Assist with preparing reports, correspondence, forms, presentations, and other documents.
• Schedule and coordinate meetings, appointments, conference calls, and office activities as needed.
• Assist with meeting preparation, including gathering materials, reserving meeting space, and communicating meeting details.
• Monitor and maintain office supplies and notify the appropriate individual when supplies need to be ordered.
• Maintain confidentiality of employee, resident, financial, operational, and company information.
• Communicate professionally with facility staff, corporate employees, vendors, and other business contacts.
• Assist with various administrative projects, special assignments, and company initiatives.
• Follow company policies, procedures, and established administrative processes.
• Maintain a clean, organized, and professional work area.
• Work independently while also supporting the needs of the corporate team.
• Manage multiple tasks, deadlines, and changing priorities in a fast-paced environment.
• Perform other duties as assigned.

Skills

Communication

Organization

Multitasking

Professional telephone etiquette

Microsoft Office

Data entry

Education

High school diploma or GED

Administrative experience preferred

Tools

Sage Intacct

Microsoft Excel

Outlook

Job description

Legacy Nursing is seeking an Administrative Assistant to provide dependable, organized support to the corporate office. The role emphasizes accurate records, accounts payable help, and basic accounting tasks in a fast-paced environment.

You will handle calls, greet visitors, manage documents and data entry, and keep filing systems current while safeguarding confidential information. This full-time position requires strong Microsoft Office skills and professional communication.