Administrative Assistant & AP Support

Legacy Nursing; Baton Rouge (LA); On-site; USD 32,000 - 48,000; Full time

Job summary

Legacy Nursing in Baton Rouge is seeking an Administrative Assistant to provide dependable administrative support to the corporate office. You will handle calls, greet visitors, manage mail and documents, and assist with accounts payable and basic accounting tasks while maintaining confidentiality.

The role requires a high school diploma or GED, strong MS Office skills, and the ability to work in a fast-paced, team-oriented healthcare setting. Prior experience in a corporate office is preferred.

Qualifications

• Professional communication skills, both written and verbal.
• High school diploma or GED is required.
• Experience with accounts payable, invoicing, bookkeeping, or basic accounting is preferred.
• Experience in healthcare, long-term care, or corporate office environment is preferred but not required.
• Proficiency with Microsoft Office (Outlook, Word, Excel) is required.

Responsibilities

• Answer and direct incoming telephone calls in a professional and courteous manner.
• Greet and assist visitors, vendors, employees, and other individuals entering the corporate office.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Prepare outgoing mail, correspondence, packages, and other materials as needed.
• Assist with accounts payable functions, including collecting, reviewing, organizing, and processing invoices and supporting documentation.
• Assist with basic accounting functions, recordkeeping, data entry, and reconciliation as assigned.
• Provide administrative support to corporate staff and leadership.

Skills

Phone etiquette

Attention to detail

Team player

Professional writing

Education

High school diploma or GED

Tools

Microsoft Office

Sage Intacct (preferred)

Job description

Legacy Nursing in Baton Rouge is seeking an Administrative Assistant to provide dependable administrative support to the corporate office. You will handle calls, greet visitors, manage mail and documents, and assist with accounts payable and basic accounting tasks while maintaining confidentiality.

The role requires a high school diploma or GED, strong MS Office skills, and the ability to work in a fast-paced, team-oriented healthcare setting. Prior experience in a corporate office is preferred.