Administrative Support Specialist (Marketing)

Kelly; West Chester (Chester County); Hybrid; USD 41,000 - 58,000; Full time

Job summary

Kelly Services is seeking an Administrative Support Specialist (Marketing Dept.) in West Chester, PA. This full-time, fully benefited role offers a hybrid schedule with onsite presence on Tuesday through Thursday.

The position pays a minimum of $36 per hour, based on experience, with standard benefits and PTO and a 1-year contract with potential for long-term opportunities. Responsibilities include coordinating notes and action items, facilitating meetings using MS Teams/Zoom, supporting

Qualifications

• 3+ years of administrative experience required.
• Proficiency with Microsoft Office suite.
• Familiarity with Ariba/e-Marketplace desired.
• High school diploma or equivalent required.

Responsibilities

• Capture notes and circulate actions, holding DRIs accountable for completion.
• Facilitate meetings and workshops via MS Teams and Zoom.
• Support marketing team meetings, events, and customer-facing activities.
• Prepare for team workshops and create PowerPoint presentations.
• Oversee marketing team purchase orders and expense/travel processes for leadership.
• Assist with onboarding activities for new hires and act as site lead for audit compliance.
• Organize files, perform data entry, and maintain accurate records.
• Distribute announcements and publish them on the company home page.

Skills

Microsoft Office

Meeting coordination

Administrative support

Education

High school diploma

Tools

Ariba/e-Marketplace

Job description

Administrative Support Specialist (Marketing Dept.) – West Chester, PA

Kelly Services is currently seeking an Administrative Support Specialist (Marketing Dept.) at one of our Global clients in West Chester, PA. This role is a full-time, fully benefited position.

As a Kelly Services employee you will be eligible for Medical, Dental, 401K and a variety of other benefits. You’ll also be eligible for paid time off, including holiday, vacation and sick/personal time. All Kelly Services employees receive annual performance reviews.

Title: Administrative Support Specialist (Marketing Department)

Location: West Chester (19380), hybrid schedule with Tues-Thurs onsite

Pay: $36hr minimum (based on experience); plus benefits and PTO

Hours: M-F 8am-5pm

Duration: Minimum 1 year contract with potential for long term

Job Responsibilities

• Capture notes and actions and circulate to the team, holding DRIs accountable for action item completion.
• Provide facilitation of meetings and workshops using digital collaboration tools such as MS Teams and Zoom.
• Provide support for internal and customer-facing meetings for the marketing team, including team meetings, culture/team building activities, customer visits, trade shows, sales meetings
• Work with the team to prepare for team workshops as needed.
• Creates PowerPoint presentations for team meetings and workshops
• Oversee Purchase Orders for entire marketing team
• Oversee Expense Reporting and Travel for VP of team
• Provide support for onboarding activities for new hires
• Act as site lead overseeing office activities to maintain audit compliance
• Support and participate in campus culture team
• Organize files, and perform data entry, and maintain accurate records.
• Distribute team announcements and create said announcements for the company home page

Qualifications

• Minimum 3 or more years administrative experience
• Strong capabilities with Microsoft Office suite
• Familiarity with Ariba/e-Marketplace desirable
• High school diploma or equivalent

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Why Kelly Engineering/Technology - Project Services?

Looking to work with leading project management organizations at top companies around the world? That’s where we come in. At Kelly Engineering and Kelly Technology, our Project Services Teams create expert talent solutions to solve the world’s most critical challenges. We connect you with opportunities to work on intriguing, innovative, and high-visibility projects-all with a schedule that works for you. Do you prefer the variety and flexibility of short-term projects? Or are looking for a long-term opportunity? Either way, our connections and expertise will help you take your career exactly where you want to go. That’s just good planning.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.