Administrative Assistant/Contracts

Ultimate Staffing; Escondido (CA); On-site; USD 28,929 - 31,684; Full time

Job summary

A staffing agency in Escondido is seeking a full-time Administrative Assistant/Contracts professional to support their client’s safety and contracts team. The candidate should possess strong organizational and communication skills, proficient in office software, and able to handle varied administrative tasks. The pay ranges from $21.00/hr to $23.00/hr, with work hours Monday to Friday.

Qualifications

• Ability to manage multiple tasks effectively.
• Strong verbal and written communication skills.
• Proficiency with office software like Word and Excel.
• Adaptability to changing priorities.
• Handling confidential information professionally.

Responsibilities

• Provide support to the safety team.
• Manage filing and office inventory.
• Draft memos, invoices, and correspondence.
• Arrange meetings and prepare agendas.
• Maintain contact lists.
• Assist with contracts as needed.

Skills

Organization

Communication

Computer Proficiency

Adaptability

Discretion

Job description

Overview

Ultimate Staffing Services is actively seeking a dedicated temporary Administrative Assistant/Contracts professional to join their client’s team in California. This position offers an opportunity to work closely with the safety team and contracts team, providing essential support and ensuring efficient office operations. The role requires organization, strong communication, and the ability to handle a variety of administrative tasks with precision and confidentiality.

Responsibilities

• Providing general support to the safety team.
• Filing documents and managing office inventory.
• Drafting memos, invoices, and other correspondence.
• Arranging meetings and preparing agendas.
• Maintaining contact lists.
• Assisting with contracts as needed.

Essential Skills / Qualifications

• Organization: Ability to manage multiple tasks, prioritize effectively, and maintain order.
• Communication: Strong verbal and written communication skills.
• Computer Proficiency: Proficiency with office software for creating documents, spreadsheets, and presentations.
• Adaptability: Ability to multitask and adapt to changing priorities.
• Discretion: Handling confidential information with professionalism.

Work Hours

The position requires working Monday through Friday during the first shift.

Salary / Compensation

Base pay range: $21.00/hr - $23.00/hr

Additional Details

• All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.
• We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act and related ordinances.
• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Construction

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