Administrative Assistant (Temporary)

Ignite Human Capital; Sacramento (CA); On-site; USD 30,000 - 44,000; Full time

Job summary

Ignite Human Capital LLC in Escondido, CA is seeking an Administrative Assistant (Temporary) for a full-time, on-site role. You will support executive leadership, manage front-office tasks, coordinate travel, and organize board meetings and events.

The position emphasizes discretion, strong communication, and meticulous administrative work in a fast-paced environment. The 3-month assignment ends January 29, 2027.

Qualifications

• High school diploma or GED required.
• 2+ years of office experience required.
• Previous Administrative Assistant or similar role preferred.
• Experience in a healthcare setting preferred.
• Excellent verbal and written communication; strong typing and proofreading skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational skills; ability to multitask in a fast-paced environment.
• Discretion handling sensitive and confidential information.

Responsibilities

• Front office and communications responsibilities.
• Greet and direct visitors and staff.
• Answer incoming calls promptly and professionally.
• Open, date-stamp, and distribute mail; prepare and add postage to outgoing mail.
• Provide administrative support to leadership, staff, and Board of Directors.
• Help organize monthly Board meetings, Board Retreat, and trainings.
• Coordinate travel arrangements for leadership and managers.
• Schedule and manage conference room reservations.
• Arrange catering for meetings and events; set up and clean up.
• Submit corporate card receipts and invoices; monitor and reconcile purchases.
• Receive subpoenas and other records requests.
• Track office supply inventory; reorder as needed.
• Maintain office equipment and report IT/facility issues.
• Report issues through the ticketing system.
• Perform other related duties as assigned.

Skills

Verbal communication

Written communication

Typing

Proofreading

Multitasking

Organization

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Administrative Assistant (Temporary)

Location: Escondido, CA 92025 (On-site)

Schedule: Full-time, Monday–Friday, 8:00 a.m.–5:00 p.m. (one-hour lunch)

Duration: 3-month assignment, estimated end date January 29, 2027

Pay: $22–$32/hour DOE and qualifications

The Role

As our Administrative Assistant, you’ll be the organizational backbone for our C-suite, executive leadership, and department management teams. You’ll anticipate needs, keep communication flowing, and streamline day-to-day processes so leaders can stay focused on strategic priorities. This is a fast-paced role for someone who thrives on variety and takes pride in keeping things running smoothly.

What You’ll Do

• Front office and communications
• Greet and direct visitors and staff
• Answer incoming calls promptly and professionally
• Open, date-stamp, and distribute incoming mail; prepare and add postage to outgoing mail
• Executive and Board support
• Provide administrative support to leadership, support staff, and the Board of Directors
• Help leadership organize monthly Board meetings, the annual Board Retreat, and Board trainings
• Coordinate travel arrangements for leadership and managers
• Schedule and manage conference room reservations
• Meetings and events
• Arrange catering for meetings as requested
• Set up, organize, and clean up meetings, trainings, and events
• Finance and records
• Submit corporate credit card receipts and invoices through finance software
• Monitor and reconcile credit card purchases
• Receive and process subpoenas and other records requests
• Office operations
• Track office supply inventory and reorder as needed
• Maintain office equipment and place service calls when needed
• Report computer, phone, and facility issues through the ticketing system
• Other related duties as assigned

What You Bring

• Required
• High school diploma or GED
• 2+ years of office experience
• Preferred
• Prior experience as an Administrative Assistant or in a similar role
• Experience in a healthcare setting
• Skills and abilities
• Excellent verbal and written communication, with strong composition, typing, and proofreading skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational skills and the ability to multitask and prioritize in a fast-paced environment
• A high level of discretion when handling sensitive and confidential information
• Ability to interpret instructions in written, verbal, diagram, or schedule form
• Comfortable working independently and as part of a team

Physical Requirements

• Ability to lift and carry up to 20 lbs
• Ability to stand for extended periods

Safety and Compliance (including HIPAA)

• Follow all safety procedures outlined in the organization’s Illness and Injury Prevention Plan (IIPP) and immediately report injuries or unsafe conditions
• Stay current on policies and procedures related to safe work practices
• Use proper body mechanics to help maintain an injury-free workplace
• Know the location of the nearest fire extinguisher and emergency exits
• Follow all infection control procedures, including blood-borne pathogen protocols
• Protect the privacy of patient, employee, and volunteer information, accessing it only on a need-to-know basis
• Comply with all corporate integrity and security obligations
• Report any unethical, fraudulent, or unlawful behavior or activity

Compensation

The pay range of $22–$32/hour reflects the full pay grade for this position. Final compensation is based on factors including knowledge, skills, and experience, market data, internal equity, and budget considerations. Placement within the range isn’t guaranteed, and the full range may not be used.