CONTRACTS TECHNICAL COORDINATOR 2 - 06092026-78167

Tennessee Department of Transportation; Nashville (TN); Hybrid; USD 61,200 - 76,476; Full time

Job summary

The Tennessee Department of Transportation is seeking a Contracts Technical Coordinator 2 to support the Construction Division. The role provides administrative support concerning contractor qualifications and project compliance while ensuring adherence to federal and state rules.

Responsibilities include managing contractor pre-qualifications, overseeing subcontract approvals, and maintaining compliance with relevant regulations. The position offers a hybrid work arrangement, requiring three days in the office and two remote after onboarding.

Qualifications

• Must possess a Class D driver's license valid to operate vehicles in Tennessee.
• Four years of experience in a related technical discipline or high-school graduation with six years of experience.

Responsibilities

• Provide administrative support related to contractor pre-qualification.
• Monitor key performance indicators for Disadvantaged Business Enterprise (DBE) compliance.
• Oversee the pre-qualification review process for contractors.

Skills

Knowledge of the Tennessee Manual on Uniform Traffic Control Devices (MUTCD)

Laboratory safety procedures

Environmental procedures

Contract administration

Report and form writing

Objective thinking

Construction project estimating

Analysis of construction project claims

Researching new technologies

Customer service

Effective communication

Education

Associate or bachelor’s degree in a related field

Tools

Computer software applications

Job description

Job Information

Job ID: 78167

Location: Davidson County, Nashville, TN (Department of Transportation – Construction Division, Contract Services Section)

Employment type: Full‑Time

Salary: $5,100.00 – $6,373.00 per month; $61,200.00 – $76,476.00 per year.

Hybrid work arrangement: 3 days in the office and 2 days remote following onboarding and training.

Links: https://www.tdot.tn.gov/PublicDocuments/Hr/ConstructionDivision-ContractServicesSection-ContractsTechnicalCoordinator2.pdf

Qualifications

Education: Associate or bachelor’s degree in a related field with four (4) years of demonstrated competency in a related technical discipline, OR high‑school graduation with six (6) years of demonstrated competency in a related technical discipline.

Necessary Special Qualifications

• Possess and maintain a Class D driver’s license valid to operate vehicles in the State of Tennessee.
• Some positions may require a Class A Commercial Driver’s License with an N endorsement (without a Code O restriction; Code 52 restriction allowable) obtained within 11 months of hire or promotion.
• Some positions may require a Part 107 UAS License.

Knowledge, Skills, Abilities, and Competencies

• Knowledge of the Tennessee Manual on Uniform Traffic Control Devices (MUTCD).
• Knowledgeable in laboratory safety procedures.
• Knowledgeable in required environmental procedures.
• Knowledgeable in administering contracts.
• Highly skilled in report and form writing.
• Highly skilled in objective thinking by focusing on relevant details and weighing outcomes of different options to make decisions and resolve issues.
• Highly skilled in the development and analysis of construction project estimating.
• Highly skilled in the analysis and documentation of construction project claims.
• Highly skilled in researching new and innovative technologies.
• Ability to communicate effectively.
• Ability to follow verbal and written instructions.
• Ability to use computers and applicable programs, applications, and systems.
• Ability to recognize and take precautions for potential hazards.
• Ability to maintain effective work relationships with individuals and groups, both internal and external.
• Ability to provide tailored instruction and teaching methods that accommodate differing learning styles of others.
• Ability to analyze a process and offer actionable feedback on how to improve the process effectiveness, quality, and efficiency.
• Ability to effectively manage multiple tasks simultaneously.
• Ability to set and manage timelines and priorities to complete assigned work.
• Ability to provide strong customer service to internal and external customers.

Conditions of Employment

• Must pass a drug test prior to employment if a CDL is required; additional drug and alcohol testing for commercial drivers and safety impact employees.
• Incorporating overtime, weekends, on‑call, and night shifts into the schedule as required.
• Extended outdoor durations in extreme weather conditions.
• Working in and around construction and vehicular traffic.
• Walking on uneven terrain.
• Climbing ladders and construction scaffolding.
• Carrying equipment and samples in excess of 25 pounds.
• Performing work requiring the use of personal protective equipment.

Overview

The Contracts Technical Coordinator 2 supports the Construction Division by providing administrative support related to contractor pre‑qualification, project closeout, and approval of sub‑contracts in accordance with state and federal rules and procedures. This position collaborates with TDOT divisions to provide project data related to the contractor’s adherence to federal and state requirements. The position ensures Department construction contracting policies, technical guidance, and procedures are incorporated into the preparation and maintenance of construction contracts. The role must effectively articulate construction concepts through training, mentoring, and collaborating as part of a matrix organization.

Responsibilities

Integrate quality management into all deliverables to ensure project construction contracts, contractor pre‑qualifications, and approval of subcontracts comply with the Code of Federal Regulations and applicable Tennessee statutes. Monitor and report on key performance indicators for Disadvantaged Business Enterprise (DBE) and On‑the‑Job Training (OJT) after contract award and through project acceptance, maintaining accurate and reliable data to support decision‑making in construction program compliance. Routinely review construction contracts to ensure compliance with Davis Bacon wages and assist with claim resolution when applicable. Maintain TDOT’s standard of excellence by overseeing the pre‑qualification review process for contractors and subcontractors performing construction services for the Department, including review of subcontract requests for high‑risk projects. Perform contract close‑outs upon final invoice payment. Coordinate Bid Authorization Forms and Bid Conditioning letters for high‑risk projects. Provide assistance to the Manager of Construction Resources in administering the TDOT proficiency program as needed. Deliver exceptional customer service to project stakeholders by efficiently implementing state and federal rules and regulations regarding pre‑qualification determinations, subcontract approval, and project closeout, ensuring timely responses, effective listening skills, and clear communication.