Operations Administrator

Civil Constructors, LLC; Franklin (TN); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Short term disability

Long term disability

Job summary

A construction services provider in Tennessee is looking for an Operations Administrator to support operations staff. The responsibilities include managing subcontracts, coordinating with subcontractors, and ensuring compliance with project requirements. Candidates should have at least 3 years of experience in construction administration and must exhibit strong organizational and communication skills. Knowledge in related applications is preferred, and the role emphasizes maintaining positive relationships with clients and subcontractors.

Qualifications

• Minimum 3 Years’ experience in Contract or Construction Administration.
• Strong organizational & communication skills.
• Ability to work in a fast paced team oriented environment.

Responsibilities

• Work directly with subcontractors to ensure subcontracts are issued and executed timely.
• Manage subcontract W9’s & COI’s to ensure coverage.
• Submit subcontractor bond waivers as required.

Skills

Organizational skills

Communication skills

Detail-oriented

Multitasking

Microsoft Outlook

Microsoft Word

Microsoft Excel

Knowledge of DocuSign

Knowledge of AASHTOWare

Knowledge of Vista

Education

3+ years in Contract or Construction Administration

Tools

DocuSign

AASHTOWare

Vista

Job description

Founded in 1994, Civil Constructors, Inc. grew to be one of the premier site grading and site utility contractors in Middle Tennessee. Since day one we have focused on establishing a company of simple integrity with straightforward values and an unwavering dedication to see our project commitments through with the client’s expectations always being a priority. Come be a part of our Team!

What we are proud to offer you

• Health - Dental - Vision - Short Term & Long Term Disability - Life/ADD

The Operations Administrator is responsible for supporting the operations staff by preparing & managing Company subcontracts, certificates of insurance, bonds & bond waivers, reporting subcontract payments & posting accounts receivable. Other duties & responsibilities of the Operations Administrator are listed below.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Work directly with subcontractors to ensure subcontracts are issued and executed in a timely manner.
• Requesting & managing subcontract W9’s & COI’s to ensure there is no lapse in coverage.
• Submitting subcontractor bond waivers for signature as required.
• Requesting jobs specific performance & payment bonds as needed.
• Completing & submitting TDOT subcontracts & sub forms, including special provisions, as necessary.
• Monthly electronic submittal of job specific prompt payment information as required.
• Monthly electronic submittal of job specific equal business opportunity reporting as required.
• Daily posting & distribution of Accounts Receivable payments into Vista.
• Lien waiver submission & distribution as required.
• Entering project billings, project information & customers into Vista as needed.
• Notarize documents as required (Civil to coordinate obtaining State of TN Notary).
• Submission & recording of client post job surveys.
• Additional tasks as required by Projects Managers, Project Executives & Operations Staff
• Maintain a strong working relationship with clients & subcontractors.
• Must uphold company values and have a positive and respectful attitude with employees, subcontractors & clients.

QUALIFICATIONS/SKILLS REQUIRED

• Minimum 3 Years’ experience in Contract or Construction Administration.
• Strong organizational & communication skills.
• Ability to work in a fast paced team oriented environment.
• Strong attention to detail & the ability to multitask & manage several activities concurrently.
• Proficient in Microsoft Outlook, Word & Excel.
• Knowledge of DocuSign, AASHTOWare & Vista is preferred.
• Basic knowledge of the heavy construction industry is preferred.

Civil Constructors is an Equal Opportunity Employer and provides employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state of local laws. In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job related disability, or any other protected group status.

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