Administrative Assistant (contract)

Xcel Energy; Minneapolis, Saint Paul (MN, MN); On-site; USD 24,000 - 32,000; Full time

Job summary

Xcel Energy is seeking a highly organized administrative professional to support a department or individual. This role is essential for smooth day-to-day operations, requiring proactive multitasking and a high level of accuracy and professionalism.

The candidate will handle scheduling, meetings, correspondence, reports, and basic bookkeeping, leveraging MS Office and strong communication skills. A capable, independent worker with discretion for confidential information is preferred.

Qualifications

• Prior experience in an administrative support or office environment.
• Experience using Microsoft Office applications in a professional setting.
• Experience coordinating meetings, managing schedules, and handling multi-line phone systems is a plus.

Responsibilities

• Perform word processing, filing, faxing, and general clerical duties to support departmental operations.
• Answer and direct incoming phone calls and greet and direct visitors in a professional manner.
• Manage scheduling and calendar coordination for individuals or teams.
• Coordinate meetings, conferences, and related logistics including room reservations and materials preparation.
• Maintain financial records and assist with basic bookkeeping tasks.
• Obtain and manage office supplies inventory to ensure adequate stock levels.
• Sort and distribute incoming and outgoing mail and correspondence.
• Compile, assemble, and organize information for reports and presentations.
• Create and modify reports using appropriate software tools.
• Compose and proofread basic business correspondence and communications.
• Assist with special projects as assigned, meeting established deadlines.
• Handle routine situations and tasks with minimal supervision and direction.

Skills

Organizational skills

Verbal communication

Written communication

Independent work

Deadline pressure

Microsoft Office

Attention to detail

Professional demeanor

Confidential handling

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Job Summary

We are seeking a highly organized and detail-oriented professional to provide comprehensive administrative support to a department or individual. This role is integral to the smooth day-to-day operations of the organization, requiring a proactive individual who can manage a wide variety of tasks simultaneously while maintaining a high level of accuracy and professionalism. The ideal candidate thrives in a fast-paced environment, communicates effectively across all levels, and demonstrates the ability to work both independently and collaboratively to meet organizational goals.

Job Summary

We are seeking a highly organized and detail-oriented professional to provide comprehensive administrative support to a department or individual. This role is integral to the smooth day-to-day operations of the organization, requiring a proactive individual who can manage a wide variety of tasks simultaneously while maintaining a high level of accuracy and professionalism. The ideal candidate thrives in a fast-paced environment, communicates effectively across all levels, and demonstrates the ability to work both independently and collaboratively to meet organizational goals.

Responsibilities

• Perform word processing, filing, faxing, and general clerical duties to support departmental operations
• Answer and direct incoming phone calls and greet and direct visitors in a professional manner
• Manage scheduling and calendar coordination for individuals or teams
• Coordinate meetings, conferences, and related logistics including room reservations and materials preparation
• Maintain financial records and assist with basic bookkeeping tasks
• Obtain and manage office supplies inventory to ensure adequate stock levels
• Sort and distribute incoming and outgoing mail and correspondence
• Compile, assemble, and organize information for reports and presentations
• Create and modify reports using appropriate software tools
• Compose and proofread basic business correspondence and communications
• Assist with special projects as assigned, meeting established deadlines
• Handle routine situations and tasks with minimal supervision and direction

Skills

• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent verbal and written communication skills, including phone, email, and in-person interactions
• Ability to work independently and exercise sound judgment in routine situations
• Demonstrated ability to perform effectively under deadline pressure
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• High attention to detail and commitment to accuracy in all work products
• Professional demeanor and strong interpersonal skills
• Ability to handle confidential information with discretion

Experience

• Prior experience in an administrative support or office environment preferred
• Demonstrated experience using Microsoft Office applications in a professional setting
• Experience coordinating meetings, managing schedules, and handling multi-line phone systems is a plus

The closing date for applications for this job posting is 10/1/2026.

Should you require any accommodations in responding to this job posting or at any stage during the application process, kindly e-mail : [e-mail]

Pay Rate Range

17.54 - 23.38 USD hourly