Administrative Assistant (contract)

Hilton; McLean (VA); Hybrid; USD 52,000 - 58,000; Full time

Job summary

Hilton in McLean, VA is seeking an organized administrative professional to support multiple executive leaders. This contract role requires in-office presence several days per week in a hybrid setup, with duties spanning calendar management, travel coordination, meetings, and expense reporting.

You will collaborate with senior leaders and other teams, handling sensitive information with discretion while delivering accurate, timely administrative support in a fast-paced environment.

Qualifications

• 3+ years of administrative experience, preferably supporting senior executives.
• Knowledge of commonly-used administrative concepts, practices, and procedures.
• Experience coordinating calendars, travel, meetings, and expense reports.

Responsibilities

• Manage complex calendars for executive leaders with accuracy.
• Coordinate domestic and international travel itineraries including flights, accommodations, visas, and ground transportation.
• Plan, organize, and execute meetings and events with full logistics.
• Submit and reconcile expense reports in a timely and accurate manner.
• Provide administrative support to team members as needed.
• Maintain confidentiality and professionalism in all communications.

Skills

Communication

Organization

Multi-tasking

Detail-oriented

Problem-solving

Professionalism

Discretion

Concur

Tools

Concur

Job description

Please note that this is a contract role providing services to Hilton through Talent Solutions. If you are selected for this role, you will be employed by Talent Solutions and will not be an employee of Hilton. Contract workers are not employees of Hilton or any of its subsidiaries, nor will they be eligible for Hilton benefits.

• This is a hybrid role in our McLean, VA office***

Job Summary

We are seeking a highly organized and detail-oriented professional to provide essential administrative support for multiple executive level members in our organization. In this dynamic and fast-paced role, you will be responsible for managing a wide range of administrative functions while also collaborating with other team leaders on various projects. If you thrive in a multi-tasking environment and take pride in delivering exceptional administrative support, this opportunity is the perfect fit for you. This is a hybrid role based in McLean, VA, requiring several days in the office per week.

Responsibilities

• Manage complex calendars for executive leaders, ensuring scheduling accuracy and efficiency
• Coordinate domestic and international travel itineraries, including flights, accommodations, travel visas, and ground transportation
• Plan, organize, and execute meetings and events, ensuring all logistics are handled seamlessly
• Submit and reconcile expense reports in a timely and accurate manner
• Provide administrative assistance to other team members as needed
• Maintain a high level of professionalism and confidentiality in all interactions and communications

Skills

• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Proven ability to multi-task and prioritize competing demands effectively
• Exceptional attention to detail and accuracy
• Strong problem-solving skills with the ability to think creatively and proactively
• High level of professionalism and discretion
• Experience using the Concur travel and expense management system is preferred

Qualifications

• 3+ years of administrative experience, preferably in a corporate environment supporting senior-level executives
• Knowledge of commonly-used administrative concepts, practices, and procedures

This is a truly exciting opportunity to work alongside senior leadership within a globally recognized organization, where your contributions will have a direct and meaningful impact on the Marketing team. You will gain valuable exposure to high-level operations while building and refining your administrative expertise in a collaborative and engaging work environment.

Pay Rate Range

38 - 42 USD hourly