Administrative Assistant/Coordinator - Onsite in Miami (contract)

Hilton; Miami (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Hilton seeks a highly organized administrative professional to provide comprehensive support to the Vice President of Human Resources. This contract role requires proactive coordination, strong communication, and a focus on confidentiality to ensure smooth HR operations in a fast-paced environment.

The role includes calendar management, travel planning, document preparation, and coordinating HR projects, with responsibility for maintaining employee records and supporting onboarding and

Qualifications

• 1+ years of experience in an HR-related role such as Administrative Assistant, Coordinator, or Generalist.
• Bilingual (English and Spanish).
• Corporate environment experience.
• Hospitality experience preferred.
• HR experience preferred.

Responsibilities

• Manage the VPHR's calendar, schedule meetings, and coordinate travel arrangements
• Serve as the primary point of contact for internal and external communications
• Track and process expense reports for the VPHR
• Prepare, edit, and distribute documents, reports, and presentations
• Coordinate meetings, including agenda preparation, minute-taking, and follow-ups
• Assist with planning and execution of HR projects and initiatives
• Maintain and update HR databases and employee records
• Coordinate HR-related events such as trainings, workshops, and team-building activities
• Handle sensitive information with a high level of confidentiality
• Support onboarding and offboarding processes as needed
• Assist with employee engagement initiatives and workplace culture efforts
• Track and report on key HR metrics and performance indicators

Skills

Communication

Organization

Attention to detail

Problem solving

Interpersonal skills

Confidentiality

Teamwork

Calendar management

Document formatting

Data entry

Video conferencing

IT troubleshooting

Bilingual (English/Spanish)

Job description

Please note that this is a contract role providing services to Hilton through Talent Solutions. If you are selected for this role, you will be employed by Talent Solutions and will not be an employee of Hilton. Contract workers are not employees of Hilton or any of its subsidiaries, nor will they be eligible for Hilton benefits.

• Role is onsite 5 days/week in our Miami, FL office at 5201 Waterford District Dr Suite 600 Miami, FL 33126***

Job Summary

We are seeking a highly organized and proactive professional to provide comprehensive administrative and coordination support to the Vice President of Human Resources. This role is ideal for a candidate who is passionate about Human Resources, thrives in a fast-paced environment, and enjoys contributing to a positive workplace culture. The ideal candidate will bring strong communication skills, exceptional attention to detail, and a collaborative spirit to help drive HR initiatives and ensure the smooth day-to-day operations of the HR function.

Responsibilities

• Manage the VPHR's calendar, schedule meetings, and coordinate travel arrangements
• Serve as the primary point of contact for internal and external communications
• Track and process expense reports for the VPHR
• Prepare, edit, and distribute documents, reports, and presentations
• Coordinate meetings, including agenda preparation, minute-taking, and follow-ups
• Assist with planning and execution of HR projects and initiatives
• Maintain and update HR databases and employee records
• Coordinate HR-related events such as trainings, workshops, and team-building activities
• Handle sensitive information with a high level of confidentiality
• Support onboarding and offboarding processes as needed
• Assist with employee engagement initiatives and workplace culture efforts
• Track and report on key HR metrics and performance indicators

Skills

• Strong written and verbal communication
• Excellent organization and time management
• High attention to detail and accuracy
• Problem-solving and adaptability
• Strong interpersonal skills with empathy and professionalism
• Ability to maintain confidentiality
• Team-oriented with the ability to support HR initiatives
• Calendar and email management
• Document formatting and file management
• Data entry and record maintenance
• Experience with video conferencing tools
• Basic IT troubleshooting and technical adaptability

Qualifications

• 1+ years of experience in an HR-related role such as Administrative Assistant, Coordinator, or Generalist
• Bilingual (English and Spanish)
• Corporate environment experience
• Hospitality experience preferred
• HR experience preferred

This is a truly exciting opportunity for a motivated HR professional to work closely with senior leadership and make a meaningful impact on the employee experience. You will gain valuable exposure to a wide range of HR functions within a dynamic and inclusive environment, while building your professional skills and growing your career in Human Resources.