Administrative Assistant, Construction & Materials

State of Missouri; Jefferson City (MO); On-site; USD 32,000 - 42,000; Full time

Job summary

The Missouri Department of Transportation is seeking an office assistant to provide clerical and secretarial support for technical or administrative programs, assisting supervisors, managers, and staff. Duties vary by location and are performed under moderate supervision.

Key responsibilities include handling routine inquiries, compiling data, formatting forms and reports, maintaining records, and professional communication via phone and email to support program operations.

Qualifications

• Performs clerical/office support for a technical or administrative program.
• Compiles data and generates non-complex reports from computer systems.
• Formats complex forms and documents, proofreading for grammar and formatting.
• Maintains records, files, and indexes; handles document handling tasks.

Responsibilities

• Performs specialized clerical and office support for a program; answers routine questions from employees and customers.
• Compiles data and ensures accuracy; generates standard and ad hoc reports.
• Types and formats forms, letters, and reports, using dictation or rough draft sources; proofs for grammar and formatting.
• Compiles, copies, prints, files, and indexes documents; sorts and collates materials.
• Receives calls and emails; answers routine inquiries and routes to appropriate personnel.

Skills

Clerical work

Data entry

Customer service

Records management

Education

High School Diploma or GED/HiSET

Job description

The Missouri Department of Transportation is seeking an office assistant to provide clerical and secretarial support for technical or administrative programs, assisting supervisors, managers, and staff. Duties vary by location and are performed under moderate supervision.

Key responsibilities include handling routine inquiries, compiling data, formatting forms and reports, maintaining records, and professional communication via phone and email to support program operations.