Construction & Materials Office Assistant

State-of-Missour; Jefferson City (MO); Presencial; USD 32 000 - 42 000; Tempo integral

Resumo da oferta

MoDOT is seeking an office assistant to perform clerical and secretarial functions, provide general support for programs, and assist supervisors and staff at the Central Office in Jefferson City, MO.

Responsibilities include handling routine inquiries, compiling data and creating basic reports, formatting complex documents, managing files, and handling calls and messages per guidelines. A positive team player with good communication will thrive in a shared services environment.

Qualificações

• High School Diploma or GED/HiSET is required.

Responsabilidades

• Performs specialized clerical and office support functions for a technical or administrative program; answers routine questions from employees and customers regarding department programs; maintains program records and files; researches and obtains program related information for other staff members.
• Compiles data or information; checks data to ensure accuracy; generates standardized and non-complex adhoc reports from computer programs and databases.
• Types and formats complex forms, letters, reports, permits and other materials, occasionally technical in nature, working from rough draft, dictation and/or dictating equipment; proofreads completed work to check for correct grammar, spelling, and to ensure proper formatting is used.
• Compiles, copies, prints, and files records, forms, correspondence or other documents; sorts and collates as necessary; removes and returns material from files; prepares and indexes file folders.
• Receives incoming telephone calls, electronic mail, and faxes; answers routine questions and inquiries in accordance with program or policy guidelines, transfers calls to appropriate personnel, takes messages or refers complex inquiries to supervisor; may operate base radio to maintain communications with field personnel.

Conhecimentos

Clerical work

Data entry

Phone handling

Documentation

Report generation

Formação académica

High School Diploma or GED/HiSET

Descrição da oferta de emprego

MoDOT is seeking an office assistant to perform clerical and secretarial functions, provide general support for programs, and assist supervisors and staff at the Central Office in Jefferson City, MO.

Responsibilities include handling routine inquiries, compiling data and creating basic reports, formatting complex documents, managing files, and handling calls and messages per guidelines. A positive team player with good communication will thrive in a shared services environment.