Office Assistant (Construction and Materials Division)

State-of-Missour; Jefferson City (MO); On-site; USD 32,000 - 42,000; Full time

Job summary

MoDOT is seeking an office assistant to perform clerical and secretarial functions, provide general support for programs, and assist supervisors and staff at the Central Office in Jefferson City, MO.

Responsibilities include handling routine inquiries, compiling data and creating basic reports, formatting complex documents, managing files, and handling calls and messages per guidelines. A positive team player with good communication will thrive in a shared services environment.

Qualifications

• High School Diploma or GED/HiSET is required.

Responsibilities

• Performs specialized clerical and office support functions for a technical or administrative program; answers routine questions from employees and customers regarding department programs; maintains program records and files; researches and obtains program related information for other staff members.
• Compiles data or information; checks data to ensure accuracy; generates standardized and non-complex adhoc reports from computer programs and databases.
• Types and formats complex forms, letters, reports, permits and other materials, occasionally technical in nature, working from rough draft, dictation and/or dictating equipment; proofreads completed work to check for correct grammar, spelling, and to ensure proper formatting is used.
• Compiles, copies, prints, and files records, forms, correspondence or other documents; sorts and collates as necessary; removes and returns material from files; prepares and indexes file folders.
• Receives incoming telephone calls, electronic mail, and faxes; answers routine questions and inquiries in accordance with program or policy guidelines, transfers calls to appropriate personnel, takes messages or refers complex inquiries to supervisor; may operate base radio to maintain communications with field personnel.

Skills

Clerical work

Data entry

Phone handling

Documentation

Report generation

Education

High School Diploma or GED/HiSET

Job description

Note for internal applicants: Successful candidates already at rates above the posted salary will be evaluated on an individual basis to determine final salary outcome.

Job Location: Central Office, 1617 Missouri Boulevard, Jefferson City, MO

Why you’ll love this position:

The office assistant performs clerical/secretarial functions, performs general support functions for technical or administrative programs, and supports office supervisors, managers, and staff. Specific duties will vary significantly, depending on the location of assignment. Responsibilities are performed under moderate supervision.

What you’ll do:

• Performs specialized clerical and office support functions for a technical or administrative program; answers routine questions from employees and customers regarding department programs; maintains program records and files; researches and obtains program related information for other staff members.
• Compiles data or information; checks data to ensure accuracy; generates standardized and non-complex adhoc reports from computer programs and databases.
• Types and formats complex forms, letters, reports, permits and other materials, occasionally technical in nature, working from rough draft, dictation and/or dictating equipment; proofreads completed work to check for correct grammar, spelling, and to ensure proper formatting is used.
• Compiles, copies, prints, and files records, forms, correspondence or other documents; sorts and collates as necessary; removes and returns material from files; prepares and indexes file folders.
• Receives incoming telephone calls, electronic mail, and faxes; answers routine questions and inquiries in accordance with program or policy guidelines, transfers calls to appropriate personnel, takes messages or refers complex inquiries to supervisor; may operate base radio to maintain communications with field personnel.

All you need for success:

Minimum Qualifications

• High School Diploma or GED/HiSET

Special Working Conditions:

• None

Preferred Qualifications:

• MoDOT is looking for team members who align with our preferred employee qualities.

More reasons to love this position:

MoDOT offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. The Total Compensation Calculator and other applicant resources can be found. At MoDOT you will play a key role in maintaining the seventh largest highway system in the United States. We value team players who are open-minded and work well with others to accomplish goals and fulfill our mission of safety, service, and stability. We see the growth of our team members as an investment, both in MoDOT's future and yours. If you're looking for diverse opportunities, challenging work, and a flexible environment, we want to talk to you about joining our winning team. MoDOT operates on shared values and your success in our organization depends upon modeling these values. To view our mission, values, and tangible results, we welcome your application.

If you have questions about this position, please contact:

[e-mail]