Administrative Assistant - Construction

Pyramid ETC Companies, LLC; Ramsey (MN); On-site; USD 42,000 - 62,000; Full time

Job summary

ETC Companies, LLC in Ramsey, NJ is seeking a Full-Time, In-Office Administrator to join the Compliance Team. This role focuses on ensuring subcontractor payroll data is verified, licenses renewed, and regulatory submissions calendar is kept up to date.

You will maintain subcontractor databases and certifications, input COIs into the accounting system, monitor Davis-Bacon wage compliance, and coordinate with subcontractors, architects, owners, and site personnel to keep projects on schedule.

Qualifications

• 1-3 years experience in a construction company preferred.
• Experience with certified payroll and/or insurance policy review preferred.
• Excellent verbal and written communication skills.
• Computer proficiency; Timberline & Elation experience a plus.
• Highly organized with attention to detail.
• Good judgement with timely, sound decisions.
• Ability to work independently and in teams.
• Ability to process requests quickly and efficiently.
• Provide excellent customer service in a fast-paced environment.
• Strong work ethic; self-motivated and proactive.
• Deadline-driven mindset.

Responsibilities

• Data verification on certified payroll reports submitted by subcontractors.
• Maintaining subcontractor contact database.
• Maintaining subcontractor certifications.
• Maintaining department calendar of regulatory submissions.
• Data entry, filing, printing and copying as needed.
• Monitor Davis-Bacon prevailing wage compliance.
• Enter subcontractor COIs into the accounting system.
• Follow up with subcontractors to ensure COIs are received before work starts.
• Assist with renewing and maintaining business licenses and registrations.
• Communicate with subcontractors, architects, owners, building departments, site superintendents and others as required.

Skills

Data verification

Payroll experience

Communication skills

Attention to detail

Decision making

Teamwork

Efficiency

Customer service

Self-motivation

Deadline-driven

Fast-paced adaptation

Tools

Timberline

Elation

Job description

General Contractor has an immediate opening for a Full-Time, In-Office Administrator to join the Compliance Team in its Ramsey, NJ office.

Desired Experience:

• Data verification on certified payroll reports submitted by subcontractors
• Maintaining subcontractor contact database
• Maintaining subcontractor certifications
• Maintaining department calendar of regulatory submissions
• Data entry, filing, printing and copying, as needed
• Monitoring company and subcontractor compliance with Davis-Bacon prevailing wage requirements
• Entry of subcontractor Certificates of Insurance into company’s Accounting System
• Continuous follow up with subcontractors to ensure COIs are received prior to the start of work
• Assisting with renewing and maintaining all business licenses and required registrations
• Communicating with subcontractors, architects, owners, local building departments, site superintendents and others, as required

Skills/Qualifications:

• 1-3 years experience working in a construction company HIGHLY preferred
• Experience with certified payroll and/or insurance policy review preferred
• Excellent verbal and written communication skills
• Computer proficiency, experience with Timberline & Elation a plus
• Highly organized with strict attention to detail
• Good judgement with the ability to make timely and sound decisions
• Ability to work independently and as a member of various teams and committees
• Ability to process requests quickly and efficiently
• Ability to provide excellent customer service
• Ability to work efficiently and accurately in a fast-paced environment
• Strong work ethic, self-motivated and self-starter
• Deadline-driven

ETC Companies, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.