Construction Compliance Coordinator (In-Office)

Pyramid ETC Companies, LLC; Ramsey (NJ); On-site; USD 40,000 - 54,000; Full time

Job summary

Pyramid ETC Companies, LLC is seeking an in-office Administrative professional to join the Compliance Team in Ramsey, NJ. The role focuses on data verification, subcontractor coordination, and regulatory submissions, ensuring Davis-Bacon compliance and timely license management.

The candidate will maintain COIs, certifications, and databases, while collaborating with architects, owners, and local departments in a fast-paced environment.

Qualifications

• 1–3 years experience in a construction company preferred.
• Experience with certified payroll and/or insurance policy review preferred.
• Excellent verbal and written communication skills.
• Computer proficiency; Timberline & Elation a plus.
• Highly organized with strict attention to detail.
• Good judgment with timely, sound decisions.
• Ability to work independently and in teams.
• Ability to process requests quickly and efficiently.
• Ability to provide excellent customer service.
• Fast-paced environment experience.
• Strong work ethic and self-motivation.

Responsibilities

• Verify data on certified payroll reports submitted by subcontractors.
• Maintain subcontractor contact database.
• Maintain subcontractor certifications.
• Maintain calendar of regulatory submissions for the department.
• Perform data entry, filing, printing and copying as needed.
• Monitor Davis-Bacon prevailing wage compliance for company and subcontractors.
• Enter subcontractor Certificates of Insurance into the accounting system.
• Follow up with subcontractors to ensure COIs are received before work starts.
• Assist with renewing and maintaining business licenses and registrations.
• Communicate with subcontractors, architects, owners, local building departments, site superintendents, and others as required.

Skills

Data verification

Subcontractor database

Subcontractor COIs

Regulatory submissions calendar

Data entry

Davis-Bacon compliance

Insurance certificates

Licenses & registrations

Customer service

Team collaboration

Deadline-driven

Tools

Timberline

Elution

Job description

Pyramid ETC Companies, LLC is seeking an in-office Administrative professional to join the Compliance Team in Ramsey, NJ. The role focuses on data verification, subcontractor coordination, and regulatory submissions, ensuring Davis-Bacon compliance and timely license management.

The candidate will maintain COIs, certifications, and databases, while collaborating with architects, owners, and local departments in a fast-paced environment.