Administrative Assistant- Construction

Ultimate Staffing Services; Costa Mesa (CA); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Paid time off & holidays

Professional development

Job summary

Ultimate Staffing is actively seeking an experienced Administrative Assistant for a reputable construction company in Irvine, Newport Beach and in Costa Mesa. California. We have 3 construction companies that have open roles.

This role is essential in supporting daily operations, ensuring smooth and efficient functioning within the office. The ideal candidate will be detail-oriented, organized, and able to manage multiple tasks efficiently, including scheduling meetings, preparing reports,

Qualifications

• High school diploma or equivalent; additional certifications in administration or construction management are a plus.
• 2+ years of administrative experience, preferably in the construction industry.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication; ability to work independently and in a team.

Responsibilities

• Provide administrative support to the construction team, including scheduling meetings and maintaining project timelines.
• Prepare and manage documentation related to construction projects, ensuring accuracy and compliance.
• Coordinate with vendors and contractors to facilitate project requirements and timelines.
• Maintain office supplies inventory and place orders as needed to support project operations.
• Assist with the preparation of reports, presentations, and correspondence related to construction activities.
• Handle incoming calls and emails, directing them to the appropriate team members as necessary.
• Support the team with additional administrative duties as required to ensure project success.

Skills

Attention to detail

Organizational skills

Communication skills

Teamwork

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Salary: USD24 - USD27 per hour

Position Overview

Ultimate Staffing is actively seeking an experienced Administrative Assistant for a reputable construction company in Irvine, Newport Beach and in Costa Mesa. California. We have 3 construction companies that have open roles. This role is essential in supporting daily operations, ensuring smooth and efficient functioning within the office. The ideal candidate will be detail-oriented, organized, and able to manage multiple tasks efficiently.

Responsibilities

• Provide administrative support to the construction team, including scheduling meetings and maintaining project timelines.


• Prepare and manage documentation related to construction projects, ensuring accuracy and compliance.


• Coordinate with vendors and contractors to facilitate project requirements and timelines.


• Maintain office supplies inventory and place orders as needed to support project operations.


• Assist with the preparation of reports, presentations, and correspondence related to construction activities.


• Handle incoming calls and emails, directing them to the appropriate team members as necessary.


• Support the team with additional administrative duties as required to ensure project success.

Qualifications

• High school diploma or equivalent; additional certifications or education in administration or construction management is a plus.


• 2+ years of administrative experience, preferably within the construction industry.


• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.


• Excellent organizational skills and attention to detail.


• Strong communication skills, both written and verbal.


• Ability to work independently and as part of a team.

Required Work Hours

The position requires working from Monday to Friday, following a first-shift schedule.

• Comprehensive health, dental, and vision insurance plans.


• 401(k) retirement plan with company matching.


• Paid time off and holiday pay.


• Opportunities for professional development and career growth.

The pay range for this position is between $24 and $27 per hour, based on experience and qualifications.