Receptionist/ Office Assistant

Ultimate Staffing Services; Costa Mesa (CA); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Comprehensive benefits package

Professional development opportunities

Job summary

Ultimate Staffing is seeking a friendly Receptionist/Office Assistant to join their client’s team in Costa Mesa, CA. This role focuses on front desk operations, greeting visitors, handling calls, scheduling, and providing administrative support to multiple departments.

The ideal candidate will be detail-oriented, well-organized, and capable of multitasking in a fast-paced environment. A high school diploma or equivalent is required, with strong communication skills and proficiency in Microsoft

Qualifications

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Previous experience in a receptionist or administrative role is preferred.
• High School diploma or equivalent.

Responsibilities

• Greet visitors warmly and manage the front desk operations.
• Answer incoming calls and route them to the appropriate personnel or department.
• Assist with scheduling appointments and managing meeting room bookings.
• Maintain a tidy and professional reception area.
• Handle incoming and outgoing mail and deliveries.
• Provide administrative support to various departments as needed.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Job description

Receptionist/ Office Assistant (JN -082026-427844) Costa Mesa, California

Salary: USD21 - USD23 per hour

Position Overview

Ultimate Staffing is actively seeking a dedicated Receptionist/Office Assistant to join their client's team in Irvine, California. This role is essential in ensuring smooth front-office operations and providing excellent customer service to all visitors and staff. The successful candidate will be detail-oriented, organized, and capable of handling multiple tasks efficiently.

Responsibilities

• Greet visitors warmly and manage the front desk operations.


• Answer incoming calls and route them to the appropriate personnel or department.


• Assist with scheduling appointments and managing meeting room bookings.


• Maintain a tidy and professional reception area.


• Handle incoming and outgoing mail and deliveries.


• Provide administrative support to various departments as needed.


• Ensure compliance with company policies and procedures during all interactions.

Requirements

• Strong organizational and multitasking abilities.


• Excellent verbal and written communication skills.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).


• Previous experience in a receptionist or administrative role is preferred.


• High School diploma or equivalent.

Work Hours

Monday to Friday, first shift.

• Competitive pay range of $21 to $23 per hour.


• Opportunity for growth and professional development.


• Comprehensive benefits package available.

Max Pay is $23. Min Pay is $21.