Administrative Assistant Company Route

Boar's Head Brand; Itasca (IL); On-site; USD 39,000 - 52,000; Full time

Job summary

Boar's Head Brand in Itasca, IL seeks an Admin Assistant to support clerical and administrative functions including AR/AP, invoicing, file organization, and coordinating scheduling requests for training. The role requires self-motivation, professional maturity, and the ability to manage multiple priorities in a fast-paced environment.

You will handle schedule coordination from the corporate office, timekeeping, expense reports, vendor communications, office supply inventory, and document

Qualifications

• High School diploma with additional admin training.
• 1–3 years related experience.
• Proficient in MS Office applications (Word, Excel) and PowerPoint.
• Strong communication and customer service skills.
• Organized with strong time management.

Responsibilities

• Coordinate and communicate schedule requests from the corporate office.
• AR/AP reconciliation and check deposits.
• Timekeeping and adjustments.
• Maintain calendar of events for route operations.
• Inventory office supplies and haberdashery ordering.
• Prepare program materials for customers and teams for ship or pick up.
• Research new customers and vendors to solicit quotes.

Skills

Communication

Time management

Organizational skills

Customer service

Education

High School diploma with specialized admin training

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Job Description

Reporting directly to the Company Local Purveyor, Admin Assistant will perform routine clerical and administrative functions such as AR/AP, invoices, organizing and maintaining paper and electronic files, and coordination of corporate scheduling requests for training. He/she must be able to work with minimal supervision, be highly self-motivated, and display professional maturity when dealing with company-related materials. He/she must possess a demonstrated ability to manage and balance workloads and prioritize tasks and projects in a fast-paced environment while handling multiple and competing priorities.

• Coordinating and communicating schedule requests from the corporate office
• Timekeeping and adjustments
• Team expense reports and submissions
• Third-party auditing software tracking/compliance for daily operations, specifically GoSpotCheck
• Maintaining a calendar of events for route operations
• Assisting with a schedule of the route purveyor
• Inventory office supplies, haberdashery ordering
• Printing/Ordering program materials for customers/team as needed, for ship or pick up
• Assisting in organizing team and store communications on bi-weekly initiatives
• Sending/receiving mail
• Researching new customers
• Researching professional services/vendors to solicit quotes and information
• Basic functionality with limited access to Xtreme

Essential Duties And Responsibilities

• Coordinating and communicating schedule requests from the corporate office
• AR/AP Reconciliation
• Check deposits
• Timekeeping and adjustments
• Team expense reports and submissions
• Third-party auditing software tracking/compliance for daily operations, specifically GoSpotCheck
• Maintaining a calendar of events for route operations
• Assisting with a schedule of the route purveyor
• Inventory office supplies, haberdashery ordering
• Organizing invoices, expense reports, vendor information, etc.
• Printing/Ordering program materials for customers/team as needed, for ship or pick up
• Assisting in organizing team and store communications on bi-weekly initiatives
• Sending/receiving mail
• Researching new customers
• Researching professional services/vendors to solicit quotes and information
• Basic functionality with limited access to Xtreme

Education And Experience

• High School diploma plus additional specialized training in general administrative practices.
• One (1) to three (3) years related experience.
• Must be proficient in MS Office applications, specifically Word and Excel, and knowledge of PowerPoint applications.
• Strong communication and customer service skills.
• Ability to use a printer/scanner with proficiency
• Polite and pleasant communication with customers and teams via phone and email
• Strong organizational skills, with physical files and digital content
• Process-oriented
• Discretion of sensitive information being processed with the team and customers
• Ability to work independently and as a team
• Effective time management