Office Administrator

Coca-Cola Beverages Northeast; Needham Heights (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

Coca-Cola Beverages Northeast is seeking an Office Administrator in Needham Heights, MA to handle settlement, cashiering, and office duties within a Sales & Distribution Center. You will review driver paperwork, manage proofs of delivery, and prepare documents for imaging, while supporting accounting and security of route cash.

The role requires 2-5 years in an office setting, high school diploma, and willingness to cross-train for vacations and absences.

Qualifications

• High school diploma or GED required.
• Associate’s degree preferred.
• 2-5 years of experience in an office environment required.
• Cashier/cash office experience preferred.
• Experience with BASIS route accounting system preferred.
• Strong analytical, organizational and problem solving skills.
• Basic proficiency in Microsoft Office applications including Outlook, Excel and Word.

Responsibilities

• Review and verify end of day driver paperwork
• Ensure proof of deliveries are included in driver paperwork
• Prepare driver paperwork for imaging
• Research and resolve driver overages and shortages
• Run daily route status report to verify that all delivery routes have been settled
• Review settlement exception report and resolve issues
• Report settlement issues to accounting department
• Troubleshoot handheld issues impacting settlement
• Maintain cash reconciliation and driver deposit log
• Perform cashiering duties including Fed-Ready status of deposit
• Prepare deposit for pick-up by armored car service
• Ensure security of route cash
• Receive and verify full service bag count
• Count full service cash and finalize handheld
• Validate proper use of cash drop log
• Research mail checks, print back-up and code in Payment Manager
• Complete miscellaneous tasks such as answering phone calls, greeting visitors, printing, copying, laminating and other administrative duties as assigned

Skills

Cashier experience

MS Office

Analytical skills

Attention to detail

Education

High school diploma

Associate's degree preferred

Tools

SAP

BASIS Route Accounting

Job description

• Schedule: Monday - Friday 10 am- 6:30 pm
• Basic Requirements: Previous cashier/cash office experience preferred. Must be willing to cross train to learn other Office Administrator duties to cover for vacations and absences. Experience with Microsoft Suite preferred. SAP experience a plus!

Job Description

The Office Administrator performs settlement and/or cashiering duties within a Sales & Distribution Center in accordance with standard company procedures.

• Review and verify end of day driver paperwork
• Ensure proof of deliveries are included in driver paperwork
• Prepare driver paperwork for imaging
• Research and resolve driver overages and shortages
• Run daily route status report to verify that all delivery routes have been settled
• Review settlement exception report and resolve issues
• Report settlement issues to accounting department
• Troubleshoot handheld issues impacting settlement
• Maintain cash reconciliation and driver deposit log
• Perform cashiering duties including Fed-Ready status of deposit
• Prepare deposit for pick-up by armored car service
• Ensure security of route cash
• Receive and verify full service bag count
• Count full service cash and finalize handheld
• Validate proper use of cash drop log
• Research mail checks, print back-up and code in Payment Manager
• Complete miscellaneous tasks such as answering phone calls, greeting visitors, printing, copying, laminating and other administrative duties as assigned

Job Requirements

• High school diploma, GED or equivalent required
• Associate's degree or equivalent preferred
• 2-5 years of experience in an office environment required
• Experience in cash room environment preferred
• Experience using BASIS route accounting system preferred
• Strong analytical, organizational and problem solving skills
• Strong attention to detail and accuracy skills
• Basic proficiency in Microsoft Office applications including Outlook, Excel and Word
• Valid driver's license, driving record within policy guidelines, and insurance that meets company requirements.
• Ability to occasionally travel, as business needs require.