Administrative Assistant

The Doe Fund; New York (NY); On-site; USD 30,000 - 42,000; Part time

Benefits offered by this job

Medical and dental coverage

Retirement plan participation

Paid time off (sick, vacation, and/or}

Discounted gym memberships

Job summary

The Doe Fund Inc. in New York, NY is seeking a part-time Administrative Assistant for our Harlem Shelter Facility. The role handles clerical duties, reception coverage, and general office support in a nonprofit housing and services environment.

You will greet visitors, coordinate with tenants and staff, manage supplies, schedule events, and assist with special projects. Candidates should have a High School Diploma or GED, strong computer and communication skills, and solid organizational

Qualifications

• High School Diploma or GED.
• Computer proficiency (email and Microsoft Office).
• Personable with excellent communication skills.
• Superior organizational skills and ability to complete projects promptly.

Responsibilities

• Meet and greet visitors and direct them to the appropriate staff.
• Provide coverage of the reception area and ensure proper customer service and efficient communication between tenants, visitors, and staff.
• Provide general administrative and clerical support, including mailing, scanning, faxing, and copying for the staff.
• Monitor and order office supplies.
• Submit and track work orders through an internal ticketing system.
• Develop and distribute a monthly calendar of events.
• Assist with the planning and execution of special events.
• Work closely with other departments at The Doe Fund as it relates to specific tasks.
• Perform other duties as assigned.

Skills

Communication skills

Organizational skills

Computer proficiency

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Part Time New York, NY, US

Salary Range: $26.05 To $26.05 Hourly

Let’s Connect!

Are you ready to embark on a new career endeavor?

Join The Doe Fund on our mission to break the cycles of homelessness, addiction, and recidivism. Our flagship Ready, Willing & Able (RWA) program provides paid transitional work experience, transitional housing, advanced occupational training, and comprehensive supportive services to individuals experiencing homelessness. The Doe Fund is also one of New York City’s largest nonprofit developers of permanent, affordable, and supportive housing, with more than 1,900 units in operation or pre-development. The Doe Fund has an annual operating budget of $80 million and a full-time staff of nearly 500, a significant portion of whom are graduates of our programs.

We are currently seeking an Part-Time Administrative Assistant for The Doe Fund's Harlem Shelter Facility.

The Administrative Assistant will be responsible for the clerical and administrative duties at the residence. The successful candidate will have good communication, organizational, and computer skills, along with an understanding of working with special needs populations.

We offer a competitive salary and a comprehensive benefits package, including medical and dental coverage, paid retirement plan participation, paid sick, personal, and vacation time, paid holidays, discounted gym memberships, and more.

Key Responsibilities:

• Meet and greet visitors and direct them to the appropriate staff
• Provide coverage of the reception area and ensure proper customer service and efficient communication between the tenants, visitors, and staff
• Provide general administrative and clerical support, including mailing, scanning, faxing, and copying for the staff
• Monitor and order office supplies
• Submit and track work orders through an internal ticketing system
• Develop and distribute a monthly calendar of events
• Assist with the planning and execution of special events
• Work closely with other departments at The Doe Fund as it relates to specific tasks
• Perform other duties as assigned

The Ideal Candidate:

• High School Diploma or GED
• Computer proficiency (i.e., email and Microsoft Office-based programs)
• Must be personable and have excellent communication skills
• Superior organizational skills and dedication to completing projects promptly

Before you go, we want to assure you that we are committed to building a diverse and inclusive workplace reflective of individuals who share our mission and who want to join us in working on the cutting‑edge of important social issues.

We are an equal opportunity employer, and we highly encourage applications from candidates regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law.