Administrative Assistant

Doeren hew; Gallatin (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Doeren Mayhew CPAs and Advisors in Gallatin, TN is seeking a full-time Administrative Assistant to provide high-level client service and office support, including greeting clients, preparing reports, and coordinating meetings.

The ideal candidate has a high school diploma or GED, 5+ years of administrative experience, and strong communication, organization, and multitasking skills in a professional office.

Qualifications

• High School diploma or GED required.
• 5+ years of administrative or clerical experience.
• Proficiency in Microsoft Office programs (Word, PowerPoint, Excel, Outlook, Adobe).
• Excellent time management and ability to multi-task.

Responsibilities

• Greet clients and visitors in a friendly, professional manner.
• Provide project-based administrative support to team members.
• Assist with preparing reports, drafting letters, memos and client-related correspondence.
• Answer and transfer incoming calls to appropriate team members.
• Coordinate client tax return filings (paper and electronic).
• Prepare materials for presentations and client meetings using Microsoft Office.
• Coordinate internal and client meetings and related logistics.
• Assist with clerical duties including printing, scanning, filing and faxing.

Skills

Office Administration

Time Management

Communication Skills

Multitasking

Education

High School diploma or GED

Tools

Microsoft Office

Adobe

Job description

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Doeren Mayhew is the 37 th largest U.S. tax, assurance and advisory firm headquartered in Troy, Michigan with over 25 offices across the country and abroad. Founded in 1932, Doeren Mayhew is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you.

Doeren Mayhew is seeking a full-time Administrative Assistant to join our Gallatin, TN office. The Administrative Assistant will provide high level client service and administrative office support.

Responsibilities:

• Greet clients and visitors in a friendly, professional manner upon arrival at the office.
• Provide project based professional administrative support to team members.
• Assist team members with preparing reports, drafting letters, memos and other client-related correspondence.
• Answer and transfer incoming calls to appropriate team members.
• Assist, process and coordinate client tax return filings including both paper and electronic return deliveries.
• Prepare materials for presentations and client meetings using Microsoft Excel, PowerPoint and Word.
• Coordinate internal and client meetings – reserving conference rooms, sending calendar invitations, preparing materials, ordering meals, etc.
• Assist with clerical duties including printing, scanning, filing and faxing documents.
• Process expense reports requested and submit via time and billing software.
• Provide back-up support for assistance with team member invoicing and collection process.
• Maintain office cleanliness and organization.
• Other ad hoc administrative duties as needed.

Qualifications:

• High School diploma or GED required
• 5+ years of administrative or clerical experience required
• Ability to work in the office Monday through Friday.
• Proficiency in Microsoft Office programs including Word, PowerPoint, Excel, Outlook and Adobe
• Excellent time management skills with the ability to multi-task and prioritize work
• Strong organization and communication skills
• Ability to work independently and with a team
• Strong attention to detail and problem-solving skills
• Basic accounting knowledge preferred

Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law.

"Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms.