Administrative Assistant (Clerical Support - In Office)

Dutech Systems; Boston (MA); On-site; USD 42,000 - 56,000; Full time

Job summary

Dutech Systems is seeking an Administrative Assistant to provide clerical and operational support to the division, handling filing, data organization, document preparation, and safeguarding confidentiality and accuracy. The role is onsite and emphasizes precise record keeping and compliance with internal procedures.

The candidate will perform general clerical duties, maintain contact lists and training materials, and support ratepayer documentation processes.

Qualifications

• Minimum 3 years of experience with Microsoft Word and Excel.
• Strong organizational and multitasking skills.
• Ability to maintain confidentiality and handle sensitive information.
• Office-based, onsite role.

Responsibilities

• Perform general clerical duties including filing, sorting, and document organization
• Assist in creating and maintaining contact lists, training materials, and policy guides
• Support administrative processes related to ratepayer complaint documentation
• Ensure proper handling and safeguarding of Personally Identifiable Information (PII)
• Communicate with regulated utilities and supplier companies as needed
• Provide administrative support for various division tasks and projects
• Maintain accurate records and ensure compliance with internal procedures

Skills

Administrative support

Data entry

Filing & documentation

Communication skills

Confidentiality

Attention to detail

Tools

MS Word

MS Excel

Job description

Skills: Administrative Support | Data Entry | Filing & Documentation | MS Word | MS Excel | Communication Skills | Confidentiality | Attention to Detail

We are seeking a detail-oriented Administrative Assistant to provide clerical and operational support to the Division. This role involves handling administrative tasks such as filing, data organization, document preparation, and supporting internal processes while maintaining confidentiality and accuracy.

Key Responsibilities

• Perform general clerical duties including filing, sorting, and document organization


• Assist in creating and maintaining contact lists, training materials, and policy guides


• Support administrative processes related to ratepayer complaint documentation


• Ensure proper handling and safeguarding of Personally Identifiable Information (PII)


• Communicate with regulated utilities and supplier companies as needed


• Provide administrative support for various division tasks and projects


• Maintain accurate records and ensure compliance with internal procedures

Required Qualifications

• Minimum 3 years of experience with Microsoft Word and Excel


• Strong organizational and multitasking skills


• Ability to maintain confidentiality and handle sensitive information


• Comfortable working in an office-based environment (onsite role)

Preferred Qualifications

• Good telephone etiquette and professional communication skills


• Prior experience in administrative or clerical support roles