Administrative Assistant - Executive Level

Northwell Health; Washington; Hybride; USD 65 000 - 90 000; Plein temps

Avantages offerts par ce poste

Medical, Dental, Vision Insurance

Life and AD&D Insurance

Short-Term and Long-Term Disability

401(k) with employer contribution

Paid time off and holidays

Remote work up to 2 days/week

Mobile Subsidy

Commuter Subsidy

Résumé du poste

Northwell Health in Washington, DC, is seeking a highly organized senior Administrative Assistant to support four Managing Directors in a fast-paced setting. The role requires exceptional attention to detail, sound judgment, and discrete handling of confidential information.

You will manage calendars, coordinate international travel, prepare documents, and communicate with senior stakeholders while contributing to special projects as needed.

Qualifications

• Bachelor’s degree preferred, with 3+ years of executive or administrative support experience.
• Experience supporting multiple senior leaders in a fast-paced environment preferred.
• Proven ability to manage calendars, workflows, deadlines, and shifting priorities proactively.
• Attention to detail and commitment to polished work.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Ability to work independently and handle confidential information discreetly.
• Proficiency in Outlook, Word, PowerPoint, Excel, and Teams; Concur and ProTech experience preferred.

Responsabilités

• Manage complex calendars for four Managing Directors, including scheduling and priority management.
• Proactively track deadlines and follow-up items to ensure nothing falls through the cracks.
• Prepare, edit, proofread, and quality-check correspondence, agendas, and meeting materials.
• Communicate professionally with senior internal and external stakeholders.
• Coordinate domestic and international travel, including itineraries and logistics.
• Plan and support meetings, committees, and events with invitations and materials.
• Capture meeting notes, action items, owners, and deadlines as needed.
• Process expense reports, invoices, and other routine administrative documents.
• Maintain accurate contact lists and internal databases; provide general administrative support.

Connaissances

Calendar management

Executive support

Travel coordination

Written and verbal communication

Discretion & confidentiality

Formation

Bachelor’s degree

Outils

Concur

ProTech

Description du poste

FlexStaff is seeking a highly organized senior level Administrative Assistant for our client, a respected organization within the financial services sector, located in Washington, DC. This person will support four executives in a fast-paced professional environment. This role requires exceptional attention to detail, sound judgment, strong communication skills, and the ability to manage competing priorities with professionalism and discretion.

• Full-time, permanent position
• Hours: 9:00am-6:00pm, onsite (after 60 days, option to work remote 2 days / week)
• Location: Washington, DC

Responsibilities

• Manage complex calendars for four Managing Directors, including scheduling, conflict resolution, and priority management
• Proactively track deadlines, commitments, and follow-up items to ensure nothing falls through the cracks
• Prepare, edit, proofread, and quality-check correspondence, agendas, presentations, meeting materials, and other documents
• Communicate professionally with senior internal and external stakeholders
• Coordinate domestic and international travel, including itineraries, logistics, and real-time changes
• Plan and support meetings, committees, and events, including scheduling, invitations, materials, attendance tracking, and follow-up
• Capture meeting notes, action items, owners, and deadlines as needed
• Process expense reports, invoices, and other routine administrative documents
• Maintain accurate contact lists, stakeholder records, and internal databases
• Provide general administrative and operational support, including special projects as needed

Qualifications

• Bachelor’s degree preferred, with 3+ years of executive or administrative support experience
• Experience supporting multiple senior leaders in a fast-paced environment strongly preferred
• Proven ability to manage calendars, workflows, deadlines, and shifting priorities proactively
• Exceptional attention to detail and commitment to producing accurate, polished work
• Strong written and verbal communication skills
• Excellent organizational, time-management, and follow-through skills
• Ability to work independently, exercise sound judgment, and handle confidential information discreetly
• Proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and Teams
• Concur and ProTech experience preferred

Benefits

• Medical, Dental, Vision Insurance Plans
• Life and AD&D Insurance
• Short-Term and Long-Term Disability Insurance
• 401(k) with employer contribution
• Generous paid time off and holidays
• Eligible to work remotely (up to 2 days per week)
• Mobile Subsidy
• Commuter Subsidy

*Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member’s base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).