Administrative Assistant - Clerical & Financial Support

Levy Restaurants; Louisville (KY); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Instapay

Even app savings

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Levy Sector in Louisville, KY is seeking an Administrative Assistant to provide clerical support for food service programs. You will answer phones, manage confidential files, and assist management with employment documents and staffing coordination.

The role requires maintaining accurate records, processing invoices, deposits, and monthly financials, while ensuring a professional, client-centric environment and safe, organized workplace. Great team and benefits included.

Qualifications

• Clerical duties and administrative support experience.
• Confidential personnel files handling.
• Strong telephone and client-facing communication.

Responsibilities

• Answer telephones and direct inquiries in a professional manner.
• Maintain confidential personnel files.
• Assist management with confidential employment and labor documents.
• Assist with staffing and coverage when staff call out.
• Maintain accurate records of student eligibility for free/reduced meals.
• Enter weekly cash sales and meal counts; perform daily bank deposits reconciliation.
• Process vendor invoices and verify pricing.
• Reconcile monthly vendor statements and state claims forms.
• Assist in preparation of end-of-month financial reports.

Job description

Levy Sector in Louisville, KY is seeking an Administrative Assistant to provide clerical support for food service programs. You will answer phones, manage confidential files, and assist management with employment documents and staffing coordination.

The role requires maintaining accurate records, processing invoices, deposits, and monthly financials, while ensuring a professional, client-centric environment and safe, organized workplace. Great team and benefits included.