Administrative Assistant

Levy Restaurants; Louisville (KY); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Instapay

Even app savings

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Levy Sector in Louisville, KY is seeking an Administrative Assistant to provide clerical support for food service programs. You will answer phones, manage confidential files, and assist management with employment documents and staffing coordination.

The role requires maintaining accurate records, processing invoices, deposits, and monthly financials, while ensuring a professional, client-centric environment and safe, organized workplace. Great team and benefits included.

Qualifications

• Clerical duties and administrative support experience.
• Confidential personnel files handling.
• Strong telephone and client-facing communication.

Responsibilities

• Answer telephones and direct inquiries in a professional manner.
• Maintain confidential personnel files.
• Assist management with confidential employment and labor documents.
• Assist with staffing and coverage when staff call out.
• Maintain accurate records of student eligibility for free/reduced meals.
• Enter weekly cash sales and meal counts; perform daily bank deposits reconciliation.
• Process vendor invoices and verify pricing.
• Reconcile monthly vendor statements and state claims forms.
• Assist in preparation of end-of-month financial reports.

Job description

Levy Sector

Position Title: Administrative Assistant

Pay Range: $18.00 to $20.00

Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!

Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.

From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.

For more information on what we are about as a company, check us out by following the link below: http://www.levyrestaurants.com/who-we-are/

Job Summary

Summary: Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Levy is a member of Compass Group USA

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Associates Of Levy Are Offered Many Fantastic Benefits.

• Instapay (early access to your wages) and high interest savings both through the EVEN app
• Associate Shopping Program
• Health and Wellness Program
• Discount Marketplace
• Employee Assistance Program