Administrative Coordinator, Events & Finance Operations

Kentucky Farm Bureau Insurance; Louisville (KY); On-site; USD 32,000 - 46,000; Full time

Job summary

Kentucky Farm Bureau Federation is seeking an experienced administrative assistant to support the Finance & Operations Division in Louisville. This role emphasizes invoice processing, data entry, budgeting for conferences and events, and managing calendar logistics for division activities.

You will also help with fleet records, facilities support, and post-event financial analysis while maintaining accurate records and providing backup accounting assistance as needed.

Qualifications

• Combination of formal education, training, and experience suitable for administrative work.
• Minimum of three years in an administrative role preferred.
• Strong organizational skills with attention to detail and follow-through.
• Proficient in MS Office and office software; able to adapt to specialized systems.

Responsibilities

• Process invoices and ensure timely payment per policy.
• Enter financial transactions in accounting modules (cash receipts, A/P, A/R).
• Assist in event budgets, cost tracking, and post-event reconciliations.
• Support scheduling, calendars, and logistics for division activities.
• Maintain filing systems and fleet vehicle records; assist with facilities ops.

Skills

Administrative skills

Data entry

Budgeting

Analytical reasoning

Communication

Travel coordination

Problem solving

Shorthand/Note taking

Typing 50 wpm

Team collaboration

Education

High school diploma or equivalent; some college coursework

Tools

Microsoft Word

Excel

Outlook

PowerPoint

SharePoint

CoPilot

Database software

Online registration software

Blackbaud Financial Edge

Job description

Kentucky Farm Bureau Federation is seeking an experienced administrative assistant to support the Finance & Operations Division in Louisville. This role emphasizes invoice processing, data entry, budgeting for conferences and events, and managing calendar logistics for division activities.

You will also help with fleet records, facilities support, and post-event financial analysis while maintaining accurate records and providing backup accounting assistance as needed.