Administrative Assistant Catholic Charities

Diocese of Camden; Camden (NJ); On-site; USD 41,500 - 43,500; Full time

Benefits offered by this job

Defined Contribution Plan

Accident & Critical Illness Insurance

Hospital Indemnity Insurance

Paid Holidays

Paid Vacation

Sick & Personal Time

Job summary

The Diocese of Camden is looking for an Administrative Assistant to support the Executive Director and the leadership team. This role involves handling various administrative tasks efficiently, including scheduling meetings and assisting with event preparations.

The ideal candidate will have 3-5 years of relevant experience, excellent computer skills, and a commitment to the mission of the organization. The position offers a salary range of $41,500 to $43,500 along with various benefits.

Qualifications

• 3-5 years of experience in administrative or business-related roles.
• Experience preferred in a non-profit or social services environment.

Responsibilities

• Assist the ED with projects including networking and marketing.
• Organize financial donations and send acknowledgments.
• Participate in annual dinner fundraiser preparations.
• Support program leadership team with scheduling and onboarding.
• Assist with grant-related document management.
• Ensure safety and compliance trainings.

Skills

Excellent interpersonal and communication skills

Excellent computer skills

Strong time management and organizational skills

Ability to problem solve

Ability to work independently and with others

Ability to work in a fast-paced environment

Quick learner

Ability to prioritize tasks

Education

3-5 years of experience with business/administrative work

Experience in a social services/non-profit agency preferred

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Power Point

Job description

Catholic Charities of South Jersey is seeking an organized, creative, experienced professional to fill the role of Administrative Assistant to the Executive Director. The person will support the work of the Executive Director and assist the leadership team, including the Community Development Coordinator in this social service agency that serves six counties in South Jersey. The candidate needs to have excellent computer skills, experience in a similar role, ability to work with a variety of staff, multi-task, learn quickly, and prioritize well. This is a diverse agency rooted in Mission and dedicated to serving those in need. The position is located at 1845 Haddon Ave., Camden NJ and the hours are M – F, 8:30 am to 4 pm. www.catholiccharitiessouthjersey.org

ESSENTIAL DUTIES AND RESONSIBILITIES:

1. Creatively assist the ED with various projects including networking, marketing, data analysis, report generation, and partnership development
2. Efficiently assist the ED with various meetings including scheduling, preparation, compiling meeting notes, and follow up
3. Successfully organize, monitor, and execute financial donations including sending acknowledgments
4. Contribute/participate in all aspects of the annual dinner fundraiser including meeting preparation, distribution of materials (mail-merge), and assist the Development team for event matters.
5. Support program leadership team with various tasks including arranging travel, scheduling meetings and interviews, new hire onboarding, staff training.
6. Assist leadership with various grant related tasks including documents management, securing signatures, and record keeping.
7. Liaison with other departments throughout the Diocese to help sustain communication and workflow.
8. Help ensure safety and compliance amongst the team by assisting with trainings, incident reports management, and monitoring a safe work environment.
9. Work closely with the Community Development Coordinator for social media, marketing, parish relations, basic need donations, and event planning and management.
10. Execute onsite secretarial and office management tasks including but not limited to:
    • Answer phones, relay messages
    • Manage office and kitchen supplies inventory, manage service contracts
    • Order print material, make in-house business cards, labels, etc.
11. Other duties as assigned

EDUCATION/EXPERIENCE:

• 3-5 years of experience with business/administrative work
• Experience in a social services/non-profit agency preferred

QUALIFICATIONS/SKILLS:

• Commitment to the mission
• Excellent interpersonal and communication skills
• Excellent computer skills including ability to create flyers, newsletters, reports, etc., mail merge, data management and synthesis, use of Microsoft suite including Excel, Outlook, Power Point, etc.,
• Strong time management and organizational skills
• Ability to problem solve, work independently and with others
• Ability to work in a fast-paced environment with a diverse work group
• Quick learner, receives and uses feedback well
• Ability to prioritize tasks while being flexible to changing demands

Pay Range: $41,500 to $43,500

• Defined Contribution Plan
• Accident & Critical Illness Insurance
• Hospital Indemnity Insurance
• Paid Holidays, Paid Vacation, Sick & Personal Time