Hybrid Administrative Assistant: Calendar, Docs & Projects

Mayo Clinic; Rochester (MN); Hybrid; USD 45,000 - 63,000; Full time

Benefits offered by this job

Medical plan

Dental coverage

Vision plan

HSA/FSAs

Retirement plan

Job summary

Mayo Clinic seeks an Administrative Assistant for the Department of Laboratory Medicine and Pathology Support Staff in Rochester, MN. The role supports non-clinical operations, including calendar management, document preparation, travel arrangements, and financial processing.

The position requires strong organizational skills, confidentiality, and the ability to work in a fast-paced, diverse team. The job is hybrid, onsite most of the time, and within 100 miles of Rochester, MN.

Qualifications

• High school diploma or GED with 2+ years in administrative support.
• One-year degree/diploma with 1+ year experience in administrative support.
• Associate degree in administrative, business, or medical-related program.

Responsibilities

• Manage calendars: scheduling, coordination, and follow-up for meetings, events, and travel.
• Prepare documents and presentation materials.
• Process invoices and reimbursements.
• Transcribe and compose correspondence/documents.
• Support departmental projects and activities.
• Create and maintain websites, pages, databases, spreadsheets, social media.
• Answer telephones and provide follow-through.

Skills

Meeting management

Calendar coordination

Administrative support

Data entry

Communication

Education

High school diploma or GED

One-year degree/diploma

Associate degree

Tools

MS Office

Excel

Business software

Job description

Mayo Clinic seeks an Administrative Assistant for the Department of Laboratory Medicine and Pathology Support Staff in Rochester, MN. The role supports non-clinical operations, including calendar management, document preparation, travel arrangements, and financial processing.

The position requires strong organizational skills, confidentiality, and the ability to work in a fast-paced, diverse team. The job is hybrid, onsite most of the time, and within 100 miles of Rochester, MN.