Office Assistant - Business Development Operations

Socket.dev; Rochester (MN); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical plans

Dental coverage

Vision plan

Pre-tax savings (HSA/FSAs)

Retirement plan

Job summary

Mayo Clinic in Rochester, MN seeks a Business Development Operations Office Assistant to support diverse office tasks and IP-related activities in a fast-paced environment.

You will handle correspondence, data entry, document preparation, IP file review, and electronic-signature workflows while maintaining accuracy and meeting deadlines. Onsite meetings monthly are required within 100 miles of Rochester, MN.

Qualifications

• Strong written and verbal communication for internal and external stakeholders.
• Ability to review IP documents for accuracy and compliance.

Responsibilities

• Perform general office support tasks (typing, mailings, filing, scanning, data entry).
• Prepare IP and agreement documents for electronic signature workflows and assist in revenue-related tasks (check deposits, wire transactions).
• Utilize internal systems and databases to manage tasks and document workflows; maintain organized records.

Skills

Communication skills

Interpersonal skills

Attention to detail

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Adobe Sign

DocuSign

TextExpander

TechTracS database

Job description

Performs a variety of office support tasks to assist the Department of Business Development, formerly Mayo Clinic Ventures and Corporate Development. Office support tasks may include, but are not limited to: typing correspondence and/or documents; preparing mailings; photocopying; sending, sorting, and distributing electronic and mail correspondence; scanning; running errands; receiving and processing internal and outside materials and documents; performing data entry; supporting the monitoring and maintaining inventory of office supplies and meeting supplies; monitoring and maintaining drop-in workstations, conference and meeting rooms; maintaining department/division filing system; answering office phones and responding to basic questions; assisting with event planning; contacting outside institutions for documents and assisting in assigned record management activities.

The Business Development Operations Office Assistant will have particular focus on the performance of tasks related to intellectual property (IP) related activities. Responsibilities can also include, but are not limited to: preparing professional written communications for internal and external stakeholders; reviewing IP documents, including patent assignments, invention disclosures and other legal documents for accuracy, completeness, and compliance prior to processing; preparing IP and agreement related documents for electronic signature workflows; utilizing proprietary relational database and various internal and external systems and applications; performing tasks to facilitate revenue workflows including management of check deposits and wire transactions utilizing banking tools; prioritizing and completing multiple assignments within established deadlines, and managing high-volume database task queues. Strong relationship skills, including effective communication, empathy, collaboration, and the ability to build and maintain positive working relationships. Clear, articulate, and professional written and verbal communication is essential along with strong attention to detail and obtaining quality and efficient results in a professional, team- and value-based work environment.

Advanced experienced preferred utilizing Microsoft Outlook, Teams, Word, Excel, PowerPoint, Adobe Acrobat, Adobe Sign, DocuSign, TextExpander, TechTracS database, external financial applications or related tools.

Must live within one hundred miles of Rochester, MN campus for multiple required onsite in-person meetings monthly.

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical:Multiple plan options.
• Dental:Delta Dental or reimbursement account for flexible coverage.
• Vision:Affordable plan with national network.
• Pre-Tax Savings:HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the"EOE is the Law". Mayo Clinic participates inE-Verifyand may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.