Non-Profit Audit Director

Jobot; Los Angeles (CA); Hybrid; USD 160,000 - 185,000; Full time

Benefits offered by this job

Medical insurance

401K with company match

Pet Insurance

Generous work/life balance

14 Paid Holidays

Hybrid Remote Schedule

Job summary

Jobot is seeking a Grants Accounting Manager to oversee all grants accounting activities for a leading nonprofit network of community clinics in Los Angeles. The role focuses on post-award accounting, budgeting, variance analysis, and ensuring compliance with grant terms and federal guidelines.

Responsibilities include coordination with Development and Finance, preparing periodic reports, and supporting audits.

Qualifications

• Bachelor’s degree in a related field or equivalent.
• Four to six years of grants accounting, finance, or related experience.
• Excellent written and oral communication skills.
• Ability to manage priorities and meet deadlines.
• Strong organizational, problem-solving, and analytical skills.
• Proficiency with General Ledger/Grants Module and Microsoft Office.

Responsibilities

• Oversee grants accounting from award to closeout.
• Coordinate award documentation with Development.
• Prepare monthly grant funds reports.
• Record payroll costs to projects by cost center and type.
• Assist audits and ensure compliance with GAAP, OMB Circulars.
• Maintain grant/contracts files and provide audits support.
• Train on payroll processing and provide coverage as needed.

Skills

Written communication

Oral communication

Leadership

Problem solving

Analytical skills

Organizational skills

Project management

Finance domain knowledge

Education

Bachelor’s degree in related field

Tools

Microsoft Office

Accounting Software

General Ledger/Grants Module

Job description

Job details

Leading non-profit network of community clinics

This Jobot Job is hosted by: Milan Kacar

Salary: $160,000 - $185,000 per year

A bit about us

We are a network of community health centers that provides care to patients in Los Angeles.

Why join us

• 85% employee paid and 50% dependent paid medical.
• 401K eligibility to participate from day one and up to 3% matching after one year
• Pet Insurance
• Generous work/life balance
• 14 Paid Holidays
• Hybrid Remote Schedule

Job Details

JOB SUMMARY

Manages and oversees all grants accounting, as assigned, after receipt of grant award to sunsetting of grant to ensure the organization reports, modifies, invoices and closes out grants, contracts and awards timely, completely and accurately to comply with all applicable codes, regulations, OMB Super Circular, grant conditions and grant reporting requirements. Primary liaison between Development, Finance and Programs to communicate financial status of grants. Higher emphasis on state/county/local/private funding

ESSENTIAL DUTIES AND RESPONSIBILITIES

Pre-Award Phase

• Provides data and input as requested for grants proposals prepared by Development Department prior to grant/contract application submission

Post-Award Phase

• Coordinates receipt of award and contract documentation related to grant/award budgets with Development
• Creates and maintains a grant summary for each grant detailing grant term, amount, scope of work/goals & objectives, modification criteria, milestones alerts for Finance, Development and Finance

Monthly Monitoring

• Monitors grant budget to actual expense variances and meets program directors/managers monthly to obtain status update and provide recommendations for modification to optimize grant spendout
• Tracks grant budgets vs. expenditures for all SJWCFC programs (Homeless Services, Re-Entry, Transgender Health, HIV/HCV, Reproductive Health, Chronic Disease, etc.)
• Ensures that grant/contract funding is allocated and expended appropriately
• Assists Development Department in determining grant funds available and timing of staff changes to ensure continued support for grant-funded employees
• Meets with Program Manager/Director from time of award to review grant/contract criteria, expenditure criteria, and budget reporting requirements monthly
• Assists project managers and directors in performing account maintenance of grants and contracts including budget revision, expense transfer, closing-out grants and contracts, etc.
• Works with program staff to ensure that grant writers receive the most accurate and up-to-date information on organization’s programs and program needs.

Reporting

• Prepares periodic financial reports due to funding agencies; distributes monthly Grant Funds Report of all grant-funded projects to appropriate individuals reflecting comprehensive understanding of grant requirements and financial and program reporting

General Ledger

• Records payroll costs in Accounting Software by project type and cost center in accordance with GAAP (Generally Accepted Accounting Principles), Grant Fiscal guidelines, OMB Super Circular, and/or other appropriate policies
• Prepares and analyzes monthly allocation of costs to projects/grants, revenues released from restrictions
• Prepares and posts deposits, including reconciling cash donations
• Prepares financial temporarily restricted net assets schedules and ties to GL

Record Keeping

• Maintains up-to-date electronic files of all contracts, awards, grants

Audits

• Coordinates and assists grant financial audits, financial statement audits, cost reports, including preparation of schedules, communication with and follow up on audit related requests
• Maintains knowledge of current federal issues relating to Grants & Single Audits of state, local government and non-profit organizations; interprets OMB (Office of Management and Budget) circulars for grants and contracts.
• Provides inputs and participates in the development and implementation of policies and procedures for grants accounting and compliance

Cross Training

• Trains on payroll processing and submission for as needed coverage
• Performs special projects and other duties as assigned by Assistant Controller

QUALIFICATIONS

• Bachelor’s degree (B.A./B.S.) in related field or equivalent
• Four to six years related experience or equivalent, including in Finance
• Ability to write clearly and concisely as well as edit copy for clarity and grammatical accuracy.
• Commitment to excellence and high standards
• Excellent written and oral communication skills
• Excellent presentation skills
• Strong organizational, problem-solving, and analytical skills
• Ability to manage priorities and workflow
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Ability to work independently and as a member of various teams and committees
• Proficient with General Ledger/Grants Module and Microsoft Office
• Proven ability to handle multiple projects and meet deadlines
• Demonstrated proficiency in supervising and motivating subordinates
• Basic competence in subordinates’ duties and tasks
• Proven leadership and business acumen skills
• Excellent grammatical and spelling skills.

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