Administrative Manager

Jobot; Whitestown (IN); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Full benefits

401K with match

PTO

Flexible work environment

Job summary

Jobot is seeking an Administrative Manager in Whitestown, Indiana to lead daily office operations and CRM initiatives in a faith-based nonprofit. The role demands an organized, proactive professional with a strong background in operations, donor relations, and performance management.

The ideal candidate will manage vendor relations, onboarding, and process improvements while ensuring compliance with nonprofit standards.

Qualifications

• Bachelor’s degree required in Business Administration, Healthcare Administration, or related field.
• Minimum of 5 years of experience in an office management role, preferably nonprofit.
• Experience in operations management, CRM, and performance management.
• Strong leadership skills and ability to motivate a team.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to multitask and prioritize.
• Proficiency in Microsoft Office Suite and CRM software.
• Knowledge of office administrator responsibilities, systems, and procedures.
• Familiarity with processing donations.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Overseeing and coordinating all office operations and procedures, ensuring smooth functioning.
• Implementing and managing CRM systems to improve customer service and relationships.
• Monitoring and analyzing office staff performance, identifying improvements, implementing changes.
• Developing and implementing office policies to improve efficiency.
• Managing relationships with vendors, service providers, and donors, ensuring invoicing and payments.
• Planning and coordinating administrative procedures and systems; streamlining processes.
• Negotiating contracts and prices with office vendors and service providers.
• Coordinating with HR to ensure smooth onboarding of new hires.
• Maintaining an organized workspace and handling routine clerical tasks.
• Organizing office events and meetings with necessary materials.

Skills

Operations management

CRM experience

Performance management

Leadership

Communication

Organizational skills

Microsoft Office

CRM software

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

CRM software

Job description

Rapidly growing, faith based organization!

A bit about us

We are a faith-based non‑profit helping communities across the globe.

Why join us

We offer the opportunity to combine your vocation with your faith, and change lives across the globe. We also offer full benefits, 401K with match, PTO and a flexible work environment.

Job Details

We are seeking a dynamic and experienced Administrative Manager to join our fast‑paced nonprofit organization. This is a permanent, full‑time position that offers a unique opportunity to play a central role in our daily operations and long‑term growth.

The ideal candidate will be an organized, detail‑oriented, and self‑motivated professional with a strong background in operations, customer relationship management (CRM), and performance management.

Salary: $50,000 - $60,000 per year

Responsibilities

• 1. Overseeing and coordinating all office operations and procedures, ensuring the smooth and efficient functioning of the office.
• 2. Implementing and managing CRM systems to improve customer service and business relationships.
• 3. Monitoring and analyzing the performance of the office staff, identifying areas of improvement, and implementing necessary changes.
• 4. Developing and implementing office policies and procedures to improve operational efficiency.
• 5. Managing relationships with vendors, service providers, and donors, ensuring that all items are invoiced and paid on time.
• 6. Planning and coordinating administrative procedures and systems, and devising ways to streamline processes.
• 7. Managing contract and price negotiations with office vendors and service providers
• 8. Coordinating with HR department to ensure smooth new hire onboarding process.
• 9. Ensuring office efficiency by maintaining an organized workspace, managing internal and external correspondence, and handling routine clerical tasks.
• 10. Organizing office events and meetings, ensuring all necessary materials are prepared in advance.

Qualifications

• 1. Bachelor’s degree in Business Administration, Healthcare Administration, or related field.
• 2. Minimum of 5 years of experience in an office management role, preferably within the nonprofit industry.
• 3. Demonstrated experience in operations management, CRM, and performance management.
• 4. Strong leadership skills, with the ability to motivate and manage a team.
• 5. Excellent communication skills, both written and verbal.
• 6. Strong organizational skills, with the ability to multitask and prioritize effectively.
• 7. Proficiency in Microsoft Office Suite and CRM software.
• 8. Knowledge of office administrator responsibilities, systems, and procedures.
• 9. Familiarity with processing donations.
• 10. Ability to work under pressure and meet tight deadlines.

This is a fantastic opportunity for a seasoned Administrative Manager to make a significant impact in a growing nonprofit organization. If you are a dedicated, proactive, and professional individual with a passion for operational excellence, we would love to hear from you.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.