Administrative Assistant - Building & Grounds

Fayette Chamber of Commerce; Fayetteville (GA); On-site; USD 39,000 - 48,000; Full time

Job summary

The Fayette Chamber of Commerce is seeking a full-time Administrative Support role for the Building and Grounds Department to maintain payroll, budgets, invoices, and vendor relations.

You will handle reception, file maintenance under State Retention, draft correspondence and reports, and support department operations.

Qualifications

• High school education or equivalent.
• 1–2 years of related experience or completion of apprenticeship/internship.
• Valid Georgia driver’s license or ability to obtain one.

Responsibilities

• Enters/ prepares bi-weekly payroll; maintains employee records.
• Assists in the preparation and tracking of budgets.
• Processes invoices.
• Enters requisitions for supplies, materials, and equipment.
• Enters, processes, and tracks work orders.
• Communicates with vendors and contractors for pricing, specifications, etc.
• Provides front-line customer service for department phone calls, emails, and walk-in visitors.
• Manages and maintains the department's files in accordance with State Record Retention requirements.
• Prepares draft department correspondence, presentations, reports, etc.
• Performs other related duties as assigned.

Skills

Payroll processing

Budget tracking

Invoices

Requisitions

Work orders

Vendor communications

Front-line customer service

Record maintenance

Draft correspondence

Education

High school diploma

Job description

This is a full-time position with benefits. This position provides administrative support for the Building and Grounds Department.

Major duties include but are not limited to:

1. 1. Enters/prepares bi-weekly payroll; maintains employee records
2. 2. Assists in the preparation and tracking of budgets
3. 3. Processes invoices
4. 4. Enters requisitions for supplies, materials, and equipment
5. 5. Enters, processes, and tracks work orders
6. 6. Communicates with vendors and contractors for pricing, specifications, etc.
7. 7. Provides front-line customer service for department phone calls, emails, and walk-in visitors
8. 8. Manages and maintains the department's files in accordance with State Record Retention requirements
9. 9. Prepares draft department correspondence, presentations, reports, etc.
10. 10. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
• Possession of or ability to readily obtain a valid driver's license issued by the State of Georgia for the type of vehicle or equipment operated.

Starting Salary - $43,462.11