Administrative Assistant

Talentify; Winder (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Talentify seeks an administrative assistant to support department operations. You will maintain schedules, coordinate meetings, arrange travel, prepare newsletters and basic reports, and manage files and data entry.

The role requires a high school diploma and at least two years of related experience, plus a valid Georgia driver’s license. Strong communication and computer skills are essential to provide excellent service to county officials, staff, and the public.

Qualifications

• Knowledge of modern office practices and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of departmental policies, procedures, and functions.
• Skill in the provision of customer services.
• Skill in public and interpersonal relations.
• Skill in oral and written communication.

Responsibilities

• Provides administrative support, including schedules, meetings, travel arrangements, newsletters, brochures, basic reports, and data entry.
• Answers phones, greets visitors, provides information, and refers to appropriate personnel.
• Maintains department files and records.
• Performs background checks and maintains personnel information; processes personnel forms.
• Processes purchase orders, vouchers, payments, and petty cash disbursements.
• Performs basic office duties and assists public with information requests.
• Maintains accuracy of standard documents and records.
• Performs other related administrative duties as assigned.

Skills

Office practices

Computers & software

Customer service

Oral & written communication

Education

High school diploma or equivalent

2 years related experience

Georgia driver’s license

Job description

This position is responsible for performing administrative duties in support of department operations.

• Provides administrative support, such as maintaining department and employee schedules, coordinating meetings and agendas, making travel arrangements, editing and preparing newsletters, brochures and basic reports, researching information, generating totals from calculations, and providing related support. Reviews, researches and enters information to department reporting systems.
• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel; takes messages;
• Maintains department files and records;
• Performing background checks, and maintaining related personnel information. Prepares and processes personnel transaction forms.
• Processes incoming and outgoing purchase orders, vouchers, price agreements, payments, and petty cash disbursements.
• Performs basic office duties, such as copying, filing, faxing, typing standard documents, preparing, sorting, and distributing mail and entering data. Provides customer support by answering phones, assisting walk-in customers, and researching and/or providing information to the public.
• Maintains, updates and ensures the accuracy of standard documents, records and accounts.
• Performs other duties of a similar nature or level.
• Performs other assigned administrative duties as associated with area of assignment.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• High school diploma or equivalent;
• Two (2) years of experience in a related field;
• Or equivalent training, education, and/or experience; and
• Valid State of Georgia Driver’s License.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of modern office practices and procedures;
• Knowledge of computers and job-related software programs;
• Knowledge of departmental policies, procedures, and functions;
• Skill in the provision of customer services;
• Skill in public and interpersonal relations;
• Skill in oral and written communication;
• Ability to read, write, and perform mathematical calculations; and
• Ability to establish and maintain working relationships with County officials, other employees, and the general public.

PHYSICAL DEMANDS:

Work is typically performed while intermittently sitting, standing, or stooping. The employee occasionally lifts light and heavy objects, distinguishes between shades of color, and utilizes a sense of smell.