Administrative Assistant/Bookkeeper

CARDINAL CIVIL RESOURCES; Williamsburg (VA); On-site; USD 42,000 - 60,000; Full time

Job summary

Cardinal Civil Resources in Williamsburg, VA seeks an Administrative Assistant/Bookkeeper to support the Office Manager and Accounting Department with day-to-day financial operations, accounts payable, and general bookkeeping tasks.

The role combines administrative duties with financial responsibilities, requiring meticulous record-keeping, vendor invoice processing, and accurate data entry. Prior experience with Deltek Ajera is highly preferred, and an associate degree in accounting is a plus.

Qualifications

• Two or more years of administrative, bookkeeping, or accounting experience.
• Associate’s degree in accounting or related field preferred.
• Experience with Deltek Ajera is highly preferred.

Responsibilities

• Answer and direct incoming phone calls and emails.
• Maintain office records, files, and correspondence.
• Assist the Office Manager with daily operations and special projects.
• Process and manage Accounts Payable; data entry and reporting.

Skills

Attention to detail

Organizational skills

Prioritization

Education

High school diploma or equivalent

Associate’s degree in accounting or related field preferred

Tools

Deltek Ajera

Job description

About This Role

Cardinal is seeking a detail-oriented and organized Administrative Assistant/Bookkeeper to join our dynamic and growing team. This position will provide administrative support to the Office Manager and assist the Accounting Department with day to day financial operations, including Accounts Payable, bookkeeping, and general accounting tasks.

Responsibilities

As an Administrative Assistant/Bookkeeper, you will:

Administrative Duties

• Answer and direct incoming phone calls and emails
• Maintain office records, files, and correspondence
• Assist the Office Manager with daily operations and special projects
• Support project administration and document management

Accounting & Bookkeeping Duties

• Process and manage Accounts Payable
• Review vendor invoices and ensure timely payment processing
• Reconcile vendor statements and resolve discrepancies
• Support month-end and year-end accounting processes
• Maintain accurate financial and records
• Assist the Accounting Department with data entry, account reconciliations, and reporting
• Support payroll administration as needed

Qualifications

EDUCATION: A high school education or equivalent. Associate’s degree in accounting or related field preferred.

EXPERIENCE: Two or more years of administrative, bookkeeping, or accounting experience

KNOWLEDGE OF

• Microsoft Office
• Knowledge of Accounts Payable procedures and general accounting principles
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities
• Experience in engineering, surveying, architecture, or construction-related industries is a plus
• Experience with Deltek Ajera is highly preferred

Physical Requirements

The physical demands described herein are representative of those that an employee must meet to perform the essential function of this job successfully:

• Must be able to lift and carry or otherwise move 25/50/80 pounds regularly/occasionally
• Must be able to drive a vehicle safely regular/occasionally
• Must be able to deal effectively and reasonably with stress in the workplace without lost time or undue strain
• Must be able to sit, walk, talk, and hear for extended periods of time
• Must be able to type/key-in data and answer telephones frequently as needed
• Must have specific vision abilities including close vision, distance vision, color vision, depth perception, and ability to focus
• Must be able to see and respond to dangerous situations
• Must be able to wear personal protective gear regularly/occasionally
• Physical ability work including bending, squatting, reaching, stretching, sitting, standing, running, and climbing stairs
• Must adhere to company policies, safety plan, and the project safety plan

About Us

Cardinal Civil Resources (“CCR”) is a fun, productive business dedicated to the success of our employees, clients, and our communities. With our rapid growth and several strategic acquisitions, there is an excellent opportunity to begin a fulfilling and rewarding career at CCR. Our success depends on attracting the best talent and continuously striving to improve what we do and how we do it.

EEO Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.