Accounting & Administrative Clerk

Cabinet Masters Inc.; Northern (KY); Hybrid; USD 40,000 - 52,000; Full time

Benefits offered by this job

SIMPLE IRA with 3% match

Health coverage

Vision and dental available

On-site luncheons

Growth opportunities

Job summary

Cabinet Masters, Inc. is seeking a detail-driven Accounting & Administrative Clerk to support the Controller and manage day-to-day data entry, invoicing, and document control in QuickBooks Online and INNERGY.

This hands-on role offers exposure to construction finance and an opportunity to own accuracy in a growing team. You will handle A/P and A/R tasks, organize records, and help keep billing and payroll moving.

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Excel and comfort learning new software quickly.
• Strong attention to detail and a track record of accurate, high-volume data entry.
• Well-organized, dependable, and able to manage recurring deadlines.
• A collaborative, pitch-in attitude.

Responsibilities

• Enter vendor bills and expense transactions accurately into QBO.
• Match and code credit card feed transactions for Controller review.
• Collect and file vendor W-9s and certificates of insurance.
• Organize and route invoices, statements, and supporting documentation.
• Prepare and assemble invoices and pay application packages for review.
• Track and file lien waivers.
• Support collections follow-up with statement pulls and documentation.
• Manage filing (physical and digital), scanning, and document retention.
• Handle incoming mail, office supplies, and general office coordination.
• Maintain organized, audit-ready records across accounting files.

Skills

Microsoft Excel

Data entry

Attention to detail

Time management

Team collaboration

Education

Associate's degree in accounting, business, or related field

Tools

QuickBooks Online (QBO)

Job description

About CMI

Cabinet Masters, Inc. is a commercial millwork subcontractor serving large general contractors on commercial projects across the continental United States. Our finance and administrative function is scaling, and we're looking for a detail-driven clerk to take ownership of the day-to-day data entry and paperwork that keeps billing, payables, and job records accurate.

We run on a clear set of values (Figure it Out, Team First, Own Your Number, Quality Matters, and Do What You Say), and we hire people who already work that way. If you embody these values, we'll train you on the rest!

Position Summary

The Accounting & Administrative Clerk provides clerical and administrative support across the accounting function, working under the direction of the Controller and alongside our AR/Collections and AP/Payroll managers. This is a hands‑on, high‑volume role focused on accurate data entry, document management, and keeping records current in QuickBooks Online (QBO) and INNERGY.

The right person owns their number, meaning the accuracy of every entry, invoice, and file is theirs, and works team first to keep Collections and Payroll moving. You will initiate and organize transactions and paperwork; reconciliation, approvals, and sign‑off remain with the Controller and management team.

This is an excellent opportunity for someone early in their accounting or bookkeeping career to build broad exposure to construction finance in a company that invests in cross‑training and clear process.

How We Work: Our Core Values

• Figure it Out:You're resourceful. When you hit something you haven't seen before, you dig in, learn the system, and find the answer rather than waiting to be handed one.
• Team First:Your work exists to make Collections and Payroll faster and cleaner. You pick up the paperwork and data entry so the team can focus on judgment calls, and you step in to cover when they're slammed.
• Own Your Number:Every entry, invoice, waiver, and file that passes through you is yours. You stand behind its accuracy and you don't let things fall through the cracks.
• Quality Matters:You keep records clean, complete, and audit‑ready the first time. Details are the job, not an afterthought.
• Do What You Say:You hit your deadlines, you follow through on commitments, and when something's going to slip, you flag it early.

Key Responsibilities

Accounts Payable Support

• Enter vendor bills and expense transactions accurately into QBO
• Match and code credit card feed transactions for Controller review
• Collect and file vendor W-9s and certificates of insurance
• Organize and route invoices, statements, and supporting documentation

Accounts Receivable & Billing Support

• Assist with new job setup in QBO and INNERGY
• Prepare and assemble invoices and pay application packages for review
• Track and file conditional and unconditional lien waivers
• Support collections follow-up with statement pulls and documentation

General Administration

• Manage filing (physical and digital), scanning, and document retention
• Handle incoming mail, office supplies, and general office coordination
• Maintain organized, audit‑ready records across accounting files
• Provide backup and cross‑coverage on routine clerical tasks as needed

Qualifications

Required

• High school diploma or equivalent
• Proficiency in Microsoft Excel and comfort learning new software quickly (Figure it Out)
• Strong attention to detail and a track record of accurate, high‑volume data entry (Own Your Number,Quality Matters)
• Well‑organized, dependable, and able to manage recurring deadlines (Do What You Say)
• A collaborative, pitch‑in attitude (Team First)

Preferred

• 1-2 years of clerical accounting, bookkeeping, AP, or AR experience
• Experience with QuickBooks Online (QBO)
• Exposure to construction, subcontracting, or project‑based accounting
• Familiarity with lien waivers, pay applications (AIA G702/G703), or job costing
• Associate's degree in accounting, business, or a related field

What We Offer

• Retirement:SIMPLE IRA with a 3% company match
• Health:Direct preventative and primary care coverage, plus a health care sharing program (a cost‑sharing alternative to traditional insurance)
• Optional coverage:Vision and dental available
• On‑site culture:Monthly company luncheons and a range of day‑to‑day on‑site perks
• A clearly defined role with real ownership and room to grow into broader finance responsibilities
• A supportive team that documents its processes and invests in cross‑training

Cabinet Masters, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic under applicable law.
If you require accommodations to apply for this job, please contact us at [e-mail] and we'll be happy to help the best we can!