Administrative & Bookkeeping Specialist — In-Office

The Gateway Institute; Houghton (MI); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Health insurance (including dental and

Vision coverage

401(k) with company match

Paid time off

Opportunity for advancement

In-office schedule: Monday–Friday

Job summary

Moyle Construction is hiring for an Administrative Assistant/Bookkeeper in Houghton, Michigan. The role combines everyday bookkeeping with general administrative duties to keep office operations running smoothly.

You will handle accounts payable/receivable, invoicing, and reconciliations using QuickBooks Online, while maintaining organized records and supporting HR and compliance tasks.

Qualifications

• High school diploma or equivalent required; additional education or relevant certification is a plus.
• Previous experience in office administration and/or bookkeeping is preferred.
• Strong working knowledge of QuickBooks is required.
• Experience with invoicing, accounts payable, accounts receivable, and general bookkeeping.
• Comfortable using Microsoft Office (Word, Excel, Outlook) and learning new software.
• Strong organization, communication, and attention to detail.
• Ability to manage multiple priorities, work independently, and be a dependable team player.
• Experience in construction, insurance documentation, subcontractor compliance, payroll, or HR is a plus.

Responsibilities

• Handle everyday bookkeeping, including accounts payable, receivable, invoicing, bill payments, and reconciliations.
• Maintain accurate financial records and reports using QuickBooks Online.
• Keep office records organized and coordinate meetings, schedules, and general administrative needs.
• Track insurance certificates, subcontractor documentation, and safety compliance records.
• Assist with job postings, interview scheduling, and other HR‑related tasks.
• Help introduce new expense‑tracking software and improve office processes.

Skills

Organizational skills

Attention to detail

Communication

Multi-tasking

Independent worker

Education

High school diploma or equivalent

Tools

QuickBooks Online

Microsoft Office

Job description

Moyle Construction is hiring for an Administrative Assistant/Bookkeeper in Houghton, Michigan. The role combines everyday bookkeeping with general administrative duties to keep office operations running smoothly.

You will handle accounts payable/receivable, invoicing, and reconciliations using QuickBooks Online, while maintaining organized records and supporting HR and compliance tasks.