Administrative Assistant/Bookkeeper

The Gateway Institute; Houghton (MI); Presencial; USD 46.000 - 56.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance (including dental and

Vision coverage

401(k) with company match

Paid time off

Opportunity for advancement

In-office schedule: Monday–Friday

Descripción de la vacante

Moyle Construction is hiring for an Administrative Assistant/Bookkeeper in Houghton, Michigan. The role combines everyday bookkeeping with general administrative duties to keep office operations running smoothly.

You will handle accounts payable/receivable, invoicing, and reconciliations using QuickBooks Online, while maintaining organized records and supporting HR and compliance tasks.

Formación

• High school diploma or equivalent required; additional education or relevant certification is a plus.
• Previous experience in office administration and/or bookkeeping is preferred.
• Strong working knowledge of QuickBooks is required.
• Experience with invoicing, accounts payable, accounts receivable, and general bookkeeping.
• Comfortable using Microsoft Office (Word, Excel, Outlook) and learning new software.
• Strong organization, communication, and attention to detail.
• Ability to manage multiple priorities, work independently, and be a dependable team player.
• Experience in construction, insurance documentation, subcontractor compliance, payroll, or HR is a plus.

Responsabilidades

• Handle everyday bookkeeping, including accounts payable, receivable, invoicing, bill payments, and reconciliations.
• Maintain accurate financial records and reports using QuickBooks Online.
• Keep office records organized and coordinate meetings, schedules, and general administrative needs.
• Track insurance certificates, subcontractor documentation, and safety compliance records.
• Assist with job postings, interview scheduling, and other HR‑related tasks.
• Help introduce new expense‑tracking software and improve office processes.

Conocimientos

Organizational skills

Attention to detail

Communication

Multi-tasking

Independent worker

Educación

High school diploma or equivalent

Herramientas

QuickBooks Online

Microsoft Office

Descripción del empleo

Are you organized, great with numbers, and someone who enjoys keeping things running smoothly? Moyle Construction is looking for a full-time Administrative Assistant/Bookkeeper to join their team in Houghton, Michigan.

This is a hands‑on role for someone who enjoys variety. You'll handle everyday bookkeeping, keep office operations organized, and support our team with administrative, HR, and compliance‑related tasks. If you're comfortable with QuickBooks Online, have a knack for details, and enjoy being the person others can count on, we'd love to hear from you.

What We Offer.

• $51,000 or more annually based on your experience.
• Health insurance including dental and vision coverage; family plans available.
• 401(k) retirement plan with company match.
• Paid time off.
• Opportunity for advancement - we are a growing company and reward exceptional talent.
• Monday-Friday in-office position with flexible schedule.

What Your Day Looks Like.

• Handle everyday bookkeeping, including accounts payable, receivable, invoicing, bill payments, and reconciliations.
• Maintain accurate financial records and reports using QuickBooks Online.
• Keep office records organized and coordinate meetings, schedules, and general administrative needs.
• Track insurance certificates, subcontractor documentation, and safety compliance records.
• Assist with job postings, interview scheduling, and other HR‑related tasks.
• Help introduce new expense‑tracking software and improve office processes.

What We Are Looking For.

• High school diploma or equivalent required; additional education or relevant certification is a plus.
• Previous experience in office administration and/or bookkeeping is preferred.
• Strong working knowledge of QuickBooks is required.
• Experience with invoicing, accounts payable, accounts receivable, and general bookkeeping.
• Comfortable using Microsoft Office (Word, Excel, Outlook) and learning new software.
• Strong organization, communication, and attention to detail.
• Ability to manage multiple priorities, work independently, and be a dependable team player.
• Experience in construction, insurance documentation, subcontractor compliance, payroll, or HR is a plus.

At Moyle Construction, we've been committed to building better in Michigan since 1976. While we've grown and evolved over the years, our foundation remains the same - honesty, integrity, and a dedication to quality craftsmanship. As a family-owned business, our name is on every project, and we take that responsibility seriously. Today, we’re a full-service general contractor, handling every aspect of construction with a focus on continuous improvement. Our approach goes beyond brick and mortar - we call it the Better Built Advantage, delivering smarter solutions and exceptional results for our customers.