Administrative Assistant

Your Personal Gardener & Arborist; Town of East Troy (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

Your Personal Gardener & Arborist in Wisconsin is seeking an Administrative Assistant to support daily operations, manage front desk tasks, and streamline office workflows. You will handle data entry, invoicing, customer communications, and basic bookkeeping using QuickBooks in a fast-paced environment.

Adaptability, strong organizational skills, and proactive problem-solving are essential. This on-site role offers growth within a vibrant team focused on excellent service and operational

Qualifications

• Experience in an office environment with clerical duties.
• Proficiency in Microsoft Office and accounting software such as QuickBooks.
• Strong multitasking and exceptional organizational skills.
• Excellent communication and professional phone etiquette.

Responsibilities

• Manage front desk responsibilities including greeting visitors and phone systems.
• Perform accurate data entry using spreadsheets and Office tools.
• Maintain organized electronic and paper filing systems.
• Support office management tasks: supplies, maintenance, and team needs.
• Provide customer service and handle client inquiries promptly.
• Assist with bookkeeping activities using QuickBooks for invoicing and records.
• Proofread documents and maintain professional communication standards.
• Schedule estimates, site meetings, and customer meetings.
• Create/update service and routing work orders; process payments.
• Onboard new customers and prepare quotes/invoices.

Skills

Front desk management

Data entry

Customer service

Organization

Typing speed 60 WPM

Tools

Microsoft Office Suite

Excel

QuickBooks

Job description

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily operations, streamline administrative processes, and enhance overall productivity. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to ensure our office runs smoothly and efficiently. If you thrive in a fast-paced environment and enjoy providing top-tier support, this position is perfect for you!

Duties:

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office and Word processing tools
• Maintain organized filing systems, both electronic and paper-based, ensuring easy retrieval of documents
• Assist with office management duties, including ordering supplies, coordinating maintenance, and supporting team members with administrative needs
• Provide excellent customer service by responding promptly to client inquiries and supporting client communication efforts
• Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and financial record keeping
• Proofread documents for accuracy and clarity while maintaining high standards of phone etiquette and professional communication
• Scheduling estimates, site meetings, and customer meetings
• Office upkeep through vacuuming, dusting, organizing, cleaning, including entire office side of building
• Calling and scheduling Diggers Hotline
• Performing new customer onboarding
• Creating and sending customer quotes and invoices
• Processing customer payments
• Creating and updating all services and routing work orders

Requirements:

• Proven experience in an office environment with clerical or administrative responsibilities
• Must be flexible and able to pivot every day in and on new and existing tasks related to everything under the company umbrella
• Strong computer literacy, including proficiency in Microsoft Office (Word, Excel, etc.), spreadsheets, and productivity software
• Familiarity with QuickBooks or similar accounting software is highly desirable
• Excellent organizational skills with the ability to multitask effectively in a busy setting
• Demonstrated experience in customer service, front desk management, or personal assistant roles
• Exceptional phone communication skills with a professional demeanor and proper phone etiquette
• Strong typing skills (minimum 60 words per minute) along with proofreading abilities to ensure error-free documentation
• Ability to manage time efficiently while handling multiple priorities simultaneously

Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to excellence! We value proactive individuals who are eager to contribute their skills in office management, customer support, and organizational efficiency. This paid position offers a rewarding environment where your talents will help us achieve our goals while supporting your professional growth.