Legal Admin Assistant - Front Desk & Scheduling

Sands Anderson; Richmond (VA); On-site; USD 46,000 - 52,000; Full time

Benefits offered by this job

Equal opportunity employer

Drug-free workplace

Job summary

Sands Anderson PC is seeking a highly organized, detail-oriented Professional Assistant/Front Office Receptionist to join our Richmond office. This fast-paced role supports two attorney practice areas and provides firm-wide administrative assistance.

The ideal candidate will have a college degree or equivalent, minimum of 2 years in a legal administrative role, exceptional client service and communication skills, and proficiency with Microsoft Office. Hours are Monday through Friday, 8:15 a.m.

Qualifications

• College degree or equivalent combination of education and experience.
• Minimum of 2 years in a legal administrative role.
• Exceptional client service and communication skills.
• Strong organizational and multitasking abilities.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively within a team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with PowerPDF or Adobe; experience with Microsoft Teams is a plus.
• Professional appearance and demeanor.
• Availability to work Monday-Friday, 8:15 a.m. to 5:15 p.m.

Responsibilities

• Perform general administrative tasks including file opening/closing, scanning, copying, faxing, and billing.
• Process check requests and manage incoming/outgoing mail and packages.
• Schedule and coordinate meetings, appointments, travel arrangements, and visitor logistics.
• Greet and assist visitors with professionalism and warmth.
• Answer and direct incoming calls to appropriate departments.
• Maintain a clean, organized, and welcoming reception area.
• Assist with data entry, document organization, and record maintenance.
• Provide general information and support to clients and visitors.
• Participate in special projects and other duties as assigned.

Skills

Client service

Communication

Organizational skills

Multitasking

Attention to detail

Independent work

Team collaboration

Professional appearance

Availability

Education

College degree or equivalent

Tools

Microsoft Office

PowerPDF/Adobe

Microsoft Teams

Job description

Sands Anderson PC is seeking a highly organized, detail-oriented Professional Assistant/Front Office Receptionist to join our Richmond office. This fast-paced role supports two attorney practice areas and provides firm-wide administrative assistance.

The ideal candidate will have a college degree or equivalent, minimum of 2 years in a legal administrative role, exceptional client service and communication skills, and proficiency with Microsoft Office. Hours are Monday through Friday, 8:15 a.m.