Administrative Assistant – Bilingual Japanese

Futaba North America Engineering & Marketing Corp.; Bloomingdale (IL); On-site; USD 50,000 - 60,000; Full time

Job summary

A leading company in the automotive sector is seeking an Administrative Assistant to support operations at their headquarters in Bloomingdale, IL. The role involves coordinating meetings, managing sensitive information, and requires fluency in both English and Japanese. Competitive benefits and a collaborative work environment are offered.

Benefits

Multiple health plans

Life insurance

401(k)

Paid time off

Qualifications

• At least 3 years of experience as an administrative assistant or similar role.
• Fluent in English and Japanese, with high-level interpretation skills.
• Proficiency in MS Office and database systems.

Responsibilities

• Coordinate meetings with headquarters and corporate office in Japan.
• Prepare and record meeting minutes and corporate resolutions.
• Maintain confidentiality of sensitive information.

Skills

Time Management

Organizational Skills

Communication Skills

Interpretation Skills

Education

Associate’s degree or higher

Tools

MS Office

Database Systems

Job description

3 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Futaba North America Engineering & Marketing Corp. provided pay range

This range is provided by Futaba North America Engineering & Marketing Corp.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $60,000.00/yr

Imagine working for a large tier-1 supplier in the exciting world of automobile manufacturing. If you enjoy working in a collaborative and respectful environment with great team members, this could be the opportunity for you. Futaba North America provides management support to its automotive parts production companies in North America. The Futaba Group leverages its core technologies such as stamping and welding to create value-added products that meet consumer needs, promote peace of mind, and support environmental sustainability.

We are looking for an Administrative Assistant to coordinate meetings with Futaba North America’s headquarters, other entities, and Futaba’s corporate office in Japan. The role requires high proficiency in Japanese and English to coordinate and document these meetings. The position provides clerical, administrative, and support services to various departments, handling sensitive and confidential information. It is based at our headquarters in Bloomingdale, IL.

Major responsibilities include:

1. Create and distribute the annual schedule of meetings with FTB Japan, FNA headquarters, and other entities.
2. Coordinate and schedule meetings.
3. Arrange catering and make restaurant reservations for meetings.
4. Prepare and record meeting minutes.
5. Serve as an interpreter and translator for Board meetings.
6. Prepare corporate resolutions and handle signatures for Board and Shareholder meetings.
7. Process purchase requisitions.
8. Prepare documents for insurance renewals and coordinate audits.
9. Assist with travel arrangements.
10. Respond to administrative inquiries.
11. Maintain business documents, files, and databases.
12. Support other departments as needed.
13. Perform additional duties as assigned.
14. Maintain confidentiality of sensitive information.
15. Stay updated on relevant technical knowledge and company developments.
16. Follow company policies, safety, and housekeeping standards.

Requirements:

• At least 3 years of experience as an administrative assistant or similar role.
• Excellent time management, organizational, and communication skills.
• Associate’s degree or higher.
• Proficiency in MS Office and database systems.
• Fluent in English and Japanese, with high-level interpretation skills for Board meetings.
• Salary range: $50,000 - $60,000 annually, based on experience and skills.
• Competitive benefits including multiple health plans, life insurance, 401(k), paid time off, and more.
• Work schedule: Monday – Friday, with possible extended hours.
• Equal Opportunity Employer.

Website: https://www.futabanorthamerica.com