Administrative Assistant (Bilingual & Affordable), Multifamily

Cushman Wakefield Multifamily; New York (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

A forward-thinking company is seeking a Bilingual Administrative Assistant to provide vital support for management and tenants in a dynamic multifamily environment. This role encompasses a variety of administrative tasks, from data entry and scheduling to tenant relations and financial processing. With a focus on excellent communication and organizational skills, the ideal candidate will thrive in a fast-paced setting, ensuring smooth operations and fostering positive relationships. Join a team that values your contributions and offers a comprehensive benefits package in a supportive workplace.

Benefits

Health Insurance

Vision Insurance

Dental Insurance

Retirement Plans

Paid Time Off

Qualifications

• Minimum 2 years in an administrative role with data entry and reporting experience.
• Excellent oral and written communication skills; capable of preparing professional documents.

Responsibilities

• Perform administrative tasks including answering phones and preparing correspondence.
• Assist in processing accounts payable and managing tenant move-ins and move-outs.

Skills

Data Entry

Communication Skills

Multi-tasking

Basic Accounting

Education

High School Diploma

College Credits or Degree

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Database Applications

Job description

Job Title

Administrative Assistant (Bilingual & Affordable), Multifamily

Job Description Summary

The Administrative Assistant provides a wide array of administrative, clerical, and basic bookkeeping support services for management in support of tenants, clients, and building staff. May also support corporate staff and functional areas as they relate to the building and client (e.g., hiring, terminations, payroll and benefit information and processing, timesheets, communications, etc.).

Scope of duties includes all common administrative and clerical functions and responsibilities and may also include tenant relations, vendor and building insurance, helpdesk support, answering phones, updating directories, preparing correspondence and communications, assisting management with bills and payables, and supporting budgets and monthly reports.

Principal Responsibilities

1. Performs administrative and clerical support functions including answering phones, greeting clients, assisting tenants, fielding complaints, preparing correspondence, mailing, maintaining logs, scheduling, ordering supplies, maintaining files, inputting data, and preparing reports.
2. Assists in processing accounts payable, purchase orders, handling receipts, banking, reviewing contracts, invoices, checks, coding bills, and tenant collections as needed.
3. Coordinates tenant move-ins and move-outs, including meeting contractors, reviewing rules, securing insurance certificates, and ensuring smooth procedures. Supports Property Manager and Chief Engineer as requested.
4. Maintains logs related to building, equipment, services, tenants, and clients; advises management on actions needed. Logs include security, safety, maintenance, cleaning, equipment, freight elevator reservations, tenant directory, emergency procedures, and incident reports.

Knowledge and Experience

• High school diploma or GED; college credits or degree preferred.
• Ability to work independently, multi-task, and prioritize.
• Minimum of 2 years in an administrative role with experience in data entry, reporting, filing, answering phones, scheduling, and communication.
• Proficient in Word, Outlook, Excel, and database applications.
• Excellent communication skills in both oral and written forms; capable of preparing professional documents.
• Understanding of basic accounting and finance is a plus, including accounts payable/receivable, budgets, and expenditure control.

Cushman & Wakefield offers eligible employees various benefits including health, vision, dental, retirement plans, and paid time off. Compensation depends on factors such as location, experience, and job specifics. The company is an Equal Opportunity Employer and complies with ADAAA accommodations requests.