Administrative Assistant Bilingual

Mental Health Systems, Inc.; San Marcos (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

Mental Health Systems, Inc. in San Marcos, CA operates the TURN DUI program and is seeking a Regular Full-time administrative assistant to provide clerical support.

The role includes reception, filing, phones, reports, and ordering supplies as part of a client-centered care team. The ideal candidate has a High School Diploma or GED, a valid California driver’s license, and basic proficiency with Microsoft Office and EHR software.

Qualifications

• High School Diploma or GED required.
• Knowledge of Microsoft Office and EHR software preferred.
• Valid CA driver’s license and current auto insurance may be required.

Responsibilities

• Provide clerical support including reception, filing, phones, and mail.
• Assist with EHR and client payments and data entry.
• Prepare communications and reports and support program meetings.
• Greet visitors, maintain confidentiality, and ensure orderly office operations.
• Open clients in EHR and enter demographics; manage routine tasks.

Education

High School Diploma or GED

Tools

Microsoft Office

EHR software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full time over 30 hrs Professional DUI TURN Program, San Marcos, CA, US

2 days ago Requisition ID: 4846

Salary Range: $25.00 To $25.00 Hourly

At TURN our mission is Improving Lives. Our organization embraces the tenets of client-centered care, and our core values Integrity, Diversity, Mentorship, and Inclusion are at the forefront of everything we do. We hire exceptional individuals seeking meaningful opportunities in a purpose-driven environment.

JOB SUMMARY

Provide clerical support to the program. Administrative support duties and responsibilities such as reception, filing, phones, reports, ordering supplies, and sorting mail.

RESPONSIBILITIES

• Communication and clerical duties. Screen and direct calls.
• Assisting with EHR and client payments
• Administrative support for the PM i.e., preparing communications and reports.
• Use and navigate Microsoft Office software, spreadsheets, databases.
• Greet and assist visitors and clients.
• Log receipt of checks and/or cash, deposit in appropriate account through designated channels.
• Aid in general operation of facility including organization and cleanliness, errands, office supplies inventory, ordering, and office equipment maintenance.
• Open clients in EHR and enter data such as demographics.
• Maintain confidentiality of client’s care.
• Participate in scheduled program meetings.
• Other relevant duties as assigned.

Reasonable accommodation may be made for individuals with disabilities to perform essential job functions.

QUALIFICATIONS

• High School Diploma or Equivalent of GED required.
• Valid CA driver’s license and current auto insurance per contract requirements required.
• Knowledge of Microsoft Office and EHR software preferred.

Lifting/carrying heavy items Driving – in the course of job duties Using hands/fingers

Pushing/pulling/dragging items Standing for long periods Sitting for long periods

OTHER DUTIES

This job description isn’t a comprehensive list of activities, duties or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

TURN is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), gender, gender expression, gender identity, sexual orientation, marital status, medical condition, military or veteran status, national origin, race, religious creed, and sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions).